Office Manager

The Company

RightShip is the world’s biggest third party maritime due diligence organization, providing expertise in global safety, sustainability and social responsibility best practices.

We bring together years of industry expertise with the output from analytics and large data sets to provide our safety and environmental scoring systems, recommendations and consultancy services.

Using leading data and technology, we aim to set new benchmarks in environmental protection. We support global initiatives and action influencing practical and impactful change, enabling “win-win” for business and the environment.

To find out more visit RightShip.com.

What we offer

We offer a place where you know you are contributing to an organization who are constantly working to ensure ships are safe as possible so that crew and cargo are protected. We are passionate about maritime efficiency, safety and sustainability practices.

We offer generous rewards. Our base salary is competitive, we support employee wellbeing and provide our employees with a Healthy Living Allowance and our annual incentive scheme is awesome. We have some great talent who are happy to share their experience and skills to help you on your way and we are committed to professional development to make sure your career keeps growing while you’re working with us.

What makes RightShip a great place to work at

RightShip is an equal opportunity employer, and we champion diversity. Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities, and generations. We believe that a diversity of experiences makes us stronger—as individuals, as communities and as an organization.

Don’t meet every single requirement of this role? Still apply! Research tells us that that women and underrepresented groups are less likely to apply unless they meet every single requirement. At RightShip we believe that the right hire is someone who makes an addition to our culture, rather than someone who fits in and conforms to our status quo. We want to add team members who not only value RightShip standards and workplace culture, but also bring an aspect of diversity that positively contributes to our work environment. If you are excited about this role, or about our company in general, we would love to hear from you!

Reporting Line

Reporting to the Executive Assistant (EA) of the CEO Office, the Office Manager is responsible for the effective coordination and day-to-day operations of the Hanoi office.

This role requires a highly organised, detail-oriented, and dependable individual who can ensure the office operates smoothly, efficiently, and in compliance with company standards and local regulations.

Major Responsibilities

OFFICE / FACILITIES MANAGEMENT

• Ensure the smooth and consistent day-to-day running of the office
• Maintain office facilities, ensuring compliance with local safety and regulatory requirements
• Coordinate vendors and service providers (cleaning, security, maintenance, etc.)
• Monitor office supplies, equipment, and maintenance schedules
• Manage office-related budgets and expenses with a focus on cost control and accuracy
• Maintain a safe, organised, and professional working environment
• Act as the primary point of contact for building management and service providers

ADMINISTRATIVE MANAGEMENT

• Provide structured administrative support to the Hanoi office and leadership where required
• Coordinate meetings, office activities, and internal communications
• Maintain accurate records, documentation, and reporting (contracts, compliance, vendors)
• Support onboarding and offboarding processes in coordination with HR
• Ensure administrative processes are followed consistently and accurately
• Support internal compliance, governance, and audit requirements

CULTURES & VALUES

• Support a positive, inclusive, and respectful workplace environment
• Coordinate employee engagement activities and office events
• Assist with onboarding to ensure a structured and welcoming experience
• Act as a reliable and approachable point of contact for employees
• Promote adherence to company values, policies, and workplace standards

BUSINESS SUPPORT

Provide administrative coordination support for local and regional activities

Assist with logistics for leadership visits, meetings, and events

Support cross-functional coordination with global teams

Assist with ad hoc projects and operational tasks as required

Qualifications, Skills & Attributes

Proven experience in office management, administration, or workplace operation

Knowledge of Facilities Management, methods and best practices.

Strong organisational and time management skills

High attention to detail and accuracy

Strong communication and interpersonal skills

Ability to manage multiple priorities in a structured manner

A familiarity with legislation in the areas of supplier management, Health and Safety and government office legislation.

Familiarity with compliance, health & safety, or workplace standards preferred

RightShip is an Equal Opportunity Employer and values diversity, enables access and promotes inclusion in our workplace. You must have the right to live and work in this location to apply for this job.