Executive Assistant

Why join FX Matt Saranac Brewing Co.?

As the oldest family-owned brewery in New York State—and the fourth oldest in the U.S.—FX Matt offers a stable, historic workplace along with competitive pay and benefits.

Based in Utica, NY, the company is a proud fourth-generation, family-owned business with deep roots in the community.

The brewery is highly regarded for its positive culture, with employees often describing a strong “family” atmosphere.

Team members report a meaningful work experience, with opportunities to learn and grow.

FX Matt is recognized for crafting high-quality, award-winning beers, including Saranac and the iconic Utica Club.

The Executive Assistant provides high-level administrative support to the executive team and ensures the smooth and efficient operation of the executive office. This role requires exceptional organizational skills, the ability to multitask, and a professional demeanor to handle sensitive matters with discretion.

Key Responsibilities

Administrative Support

Manage executive calendars, schedule appointments, and coordinate meetings.

Prepare and organize materials for meetings, presentations, and reports.

Handle incoming and outgoing communications, including phone calls, emails, and mail.

Document Management

Draft and proofread correspondence, memos, and reports.

Maintain filing systems, both electronic and physical, ensuring documents are organized and accessible.

Meeting and Event Coordination

Organize internal and external meetings, conferences, and events.

Handle logistics such as venue booking, catering, travel, and other necessary arrangements.

Confidentiality and Discretion

Handle confidential information with the utmost professionalism and discretion.

Serve as a liaison between the executive team and other stakeholders, ensuring smooth communication and resolution of issues.

Office Management

Ensure the office runs efficiently by managing office supplies, equipment, and general administrative tasks.

Assist with special projects as requested by the executive team.

Travel Coordination

Arrange domestic and international travel, including flight bookings, accommodations, and itineraries.

Prepare detailed travel plans and ensure timely bookings.

Project Support

Assist in managing and tracking various projects, deadlines, and deliverables.

Prepare and maintain project documentation, presentations, and reports.

Requirements

Qualifications

Proven experience as an Executive Assistant or similar role.

Strong organizational and time-management skills.

Excellent written and verbal communication skills.

Ability to handle multiple tasks simultaneously and prioritize effectively.

Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.

Discretion and confidentiality in handling sensitive information.

A proactive and solution-oriented attitude.

Benefits

Salary Range: $45,000 - $60,000 DOE

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off

Job Type: Full-time

Experience

• Relevant: 5 years (Preferred)
• Work Location: In person
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