HR Assistant

HR Assistant

Job Summary

The HR Assistant provides administrative and operational support to the Human Resources team, ensuring the smooth execution of HR processes and daily office functions. This role involves coordinating schedules, maintaining records, supporting recruitment and onboarding activities, and assisting with employee-related initiatives. The ideal candidate is highly organized, detail-oriented, proactive, and capable of handling sensitive information with discretion.

Key Responsibilities

Coordinate and schedule appointments for Executive and Senior Management teams

Procure office supplies and identify cost-saving opportunities by researching new vendors and negotiating favorable deals

Monitor and maintain inventory levels by tracking stock, anticipating needs, placing and expediting orders, and verifying deliveries using Excel-based logs

Arrange travel logistics, including booking flights, accommodations, transportation, and restaurant reservations

Perform work-related errands, including daily mail handling and distribution

Support the planning and execution of company events and activities

Assist in the creation and design of company documents, presentations, and promotional materials

Prepare and compile regular reports and documentation

Maintain and organize electronic filing systems for efficient document retrieval

Prepare, submit, and reconcile expense reports accurately and in a timely manner

Provide HR support functions, including onboarding, employee orientation, offboarding processes, payroll assistance, organizational chart updates, and compliance training coordination

Handle confidential and sensitive information with discretion and professionalism

Respond to inquiries and requests from executives and senior management promptly and effectively

Perform other administrative and HR-related duties as assigned

Qualifications

Bachelor's degree in Human Resources, Business Administration, or a related field

At least two (2) years of experience as an administrative assistant or in a similar role within an office setting

Proficiency in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint)

Strong organizational, time management, and multitasking abilities

Excellent attention to detail and problem-solving skills

Effective written and verbal communication skills

Ability to prioritize tasks and meet deadlines in a fast-paced environment

Proactive, self-motivated, and able to take initiative independently

Creative skills and an eye for design are an advantage.