Real Estate Paralegal (Hybrid Schedule)

About the Company: Our company is a real estate leader and pioneer with a diverse family of companies offering Real Estate Services, Real Estate Investments, and Real Estate Development.

Please note, we are in a great location – near Caltrain with excellent restaurants and shops within walking distance.

Position Overview

Job Description: We are seeking a Real Estate Paralegal to join the team. This position is within our corporate, in-house legal department, supporting three attorneys, and will report to the Senior Corporate Paralegal. Responsibilities include drafting and reviewing corporate governance documents, board resolutions, and compliance filings; managing entity formations and registrations across multiple jurisdictions; and assisting with due diligence for acquisitions and financings. An ideal candidate will be able to work independently while staying organized. The Real Estate Paralegal will also ensure accurate and timely review and execution of all due diligence, real estate closing, and corporate compliance documents. Proofreading and editing abilities are necessary, along with strong written and verbal communication skills, solid knowledge of software solutions, and experience with real estate transactions and/or prior corporate legal experience is preferred. Responsiveness is also important.

This is a full-time position with in-office, daily hours from 8:00 a.m. to 5:00 p.m. This position is primarily on-site in Palo Alto with flexibility for partial remote work.

Primary Duties & Responsibilities

This position involves the following

Draft and review corporate governance documents, including board resolutions and compliance filings
Manage entity formations, dissolutions, and registrations across multiple jurisdictions; maintain minute books and organizational records
Assist with due diligence for acquisitions, financings, and joint ventures, including preparing transaction summaries and coordinating closing documents
Prepare and review real estate transactions, closing documents, and property management agreements as needed
Ensure accurate and timely execution and filing of all corporate compliance and governance documents
Maintain and update legal information systems, entity management platforms, and due diligence databases; assist with forms library management
Coordinate with outside counsel, title companies, and internal stakeholders on corporate and real estate matters
Other projects and duties as required to support corporate legal operations

Knowledge, Skills & Abilities

• Strong understanding of corporate governance and compliance
• Ability to manage complex transactions and multiple priorities
• Strong attention to detail and ability to effectively manage multiple projects
• Professional and positive attitude
• Customer service approach to interacting with all levels within the organization
• Ability to work well with management, vendors, and employees
• Experience in Microsoft Office Suite (i.e., Word / Excel / Visio)
• Solid written and verbal communication skills for interacting with executives, attorneys, vendors, and internal teams

Education & Experience

• Bachelor’s degree in business administration, Law, or a related field is required
• Paralegal Certification is preferred
• Corporate paralegal experience, ideally in real estate or corporate law