Virtual Assistant

Virtual Assistant (Remote | Admin, CRM, Operations Support) – U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Client Business Hours (flexible based on client needs)

About the Role

We’re hiring a Virtual Assistant (VA) to provide reliable, high-quality administrative and operational support.

This is not just basic admin work — you will

Manage calendars and communication

Maintain CRM and data accuracy

Support projects and operations

Ensure nothing falls through the cracks

You are the execution layer that keeps the business organized and moving forward.

What You’ll Own

Administrative Support (Daily Execution)

• Manage calendars, meetings, and scheduling
• Draft and send professional emails and documents
• Prepare meeting notes and track follow-ups
• Ensure priorities are organized and executed
• Data & CRM Management

Maintain records in

Spreadsheets

CRMs (e.g., HubSpot, Salesforce, Zoho)

Ensure data is

Accurate

Updated

Organized

• Manage digital filing systems (Google Drive, Dropbox, SharePoint)
• Research & Task Execution

Conduct research on

Competitors

Vendors

• Market insights
• Compile findings into clear summaries or presentations
• Support ad hoc tasks and small projects
• Customer & Vendor Support
• Respond to basic client inquiries or route them correctly
• Communicate with vendors and follow up on tasks
• Ensure nothing is delayed due to lack of follow-up
• Operations & Project Support

Assist with

Invoicing

• Expense tracking
• Light bookkeeping (if required)

Maintain project trackers using

Asana

Trello

Notion

• Monday.com
• Keep tasks and workflows organized

What Makes You a Strong Fit

• You are highly organized and detail-oriented
• You follow up until tasks are completed
• You communicate clearly and professionally
• You learn tools quickly and adapt fast
• You take initiative and anticipate needs
• You can handle multiple priorities without losing structure
• Required Experience & Skills

1–2 years experience as

Virtual Assistant

Administrative Assistant

Operations support

Proficiency in

Google Workspace

Microsoft Office

• Strong time management and organizational skills
• Ability to work independently in a remote environment
• Reliable internet and professional setup

Nice to Have

Experience with CRMs

HubSpot, Salesforce, Zoho

Familiarity with

QuickBooks

Xero

Experience supporting

Founders

Startups

• Remote teams
• Experience handling multiple clients or executives

What a Typical Day Looks Like

• Review calendar and inbox, respond to urgent items
• Schedule meetings and manage communications
• Update CRM records and spreadsheets
• Prepare documents and reports
• Conduct research for ongoing tasks
• Follow up with vendors or clients
• Wrap up with status updates and next-day planning

In short

You ensure everything runs smoothly, stays organized, and gets done on time.

Key Metrics (KPIs)

• Tasks completed accurately and on time
• Calendar and inbox management efficiency
• CRM and data accuracy
• Responsiveness and follow-through
• Client and stakeholder satisfaction

Why This Role Stands Out

• High ownership in day-to-day operations
• Exposure to multiple business functions
• Opportunity to grow into operations or executive roles
• Remote flexibility with structured workflows
• Fast-paced, execution-focused environment

Interview Process

Initial Phone Screen

Video Interview with Pavago Recruiter

Practical Task (mock inbox/calendar or research task)

Client Interview

Offer & Background Verification

Apply Now

If you

Are organized and proactive

Follow through until completion

Thrive in remote, fast-paced environments

This role is a strong fit.

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Pavago - Connecting You to Global Remote Opportunities 🌍

At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.

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Competitive Pay: Command the salary you deserve, regardless of where you reside.

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Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.

Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀

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