Senior Accounts Payable Officer (Property Maintenance Services) - 202

Working Hours & Conditions: Monday to Friday, 9:00 AM to 5:00 PM AEST

ROLE OVERVIEW

We are looking for an experienced and detail-driven Senior Accounts Payable Officer to join the company accounts team in a remote capacity. This is a hands-on, end-to-end AP role ideal for someone with a strong background in high-volume finance environments who can take full ownership of the accounts payable function — from vendor setup and invoice processing through to payment execution, reconciliations, and month-end close support.

You will work across Xero, ServiceTitan, and Google Workspace, and serve as a reliable point of contact for internal teams and vendors alike. If you are process-driven, highly accurate, and can work independently while maintaining a consistently high standard, this role is built for you.

DUTIES AND RESPONSIBILITIES

Manage end-to-end accounts payable processes including vendor setup and maintenance, invoice processing and coding, and payment preparation and execution
Perform high-volume, accurate data entry into accounting systems with a consistently high standard of data integrity
Conduct regular reconciliations across vendor statements, bank accounts, and AP ledgers
Oversee and manage the AP inbox (Gmail), handling vendor queries and internal requests promptly and professionally
Prepare and support weekly payment runs and manage the associated approval processes
Review all documentation to ensure accuracy and compliance prior to payment processing
Investigate and resolve discrepancies including payment issues, adjustments, and refunds
Support month-end close activities including accruals where required
Act as the primary point of contact for AP-related queries across the business
Identify and implement process improvements to enhance efficiency and accuracy within the AP function
Collaborate with operations teams via ServiceTitan for job-related financial tracking and reconciliation

Requirements

Minimum 5 years of experience in an Accounts Payable or similar finance role
Strong, demonstrable experience with full-cycle AP processes from end to end
Proven ability to handle high-volume data entry with a high degree of accuracy
Solid experience with reconciliations — vendor statements, bank accounts, and AP ledgers
Xero proficiency is required — candidates without Xero experience will not be considered
Experience managing vendor communications and resolving queries independently
Proficient in Google Workspace (Gmail, Sheets, Docs) and Microsoft Excel / Office
Strong organisational and time management skills with the ability to manage competing deadlines
Excellent written and verbal English communication skills
Comfortable working independently and reliably in a fully remote environment
PREFERRED SKILLS (nice to have)
Experience in a senior or lead AP role, including acting as a point of contact or providing guidance to junior team members
ServiceTitan experience — familiarity with job management or field service platforms for financial tracking is highly desirable, given company's trade services operations
Exposure to ERP systems such as Oracle, SAP Concur, or similar platforms
Experience with international payments or multi-entity accounting environments
Continuous improvement mindset — proactively identifies and drives process enhancements within the AP function
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