HR Specialist (Employee Shared Services)

About the Role

Location: Ermita, Manila

Role Type: Full-time

Department: Facilities and Administration

Reporting to: Facilities and Administration Manager

Schedule: 5-day work week

The HR ESS - Specialist manages regulatory and compliance requirements for fleet and facility operations, including vehicle registrations, CPCs, business permits, and facility-related permits (FSEC, Mechanical, Electrical, Electronics). Also provides administrative support for truck incidents, fuel transactions, and delivery truck requests, ensuring timely coordination with internal teams and government agencies.

Process the registration, application, and renewal of Business Permits for the Main Office, Warehouse, and the Company’s Fleet of Trucks, as well as facility-related permits including Fire Safety Evaluation Clearance (FSEC), Mechanical, Electrical, and Electronics permits.

Provides assistance in managing vehicle license violations and support in handling vehicular accident-related concerns

Manages vehicles designated for sale, coordinates with buyers and relevant stakeholders, and prepare all necessary documentation to record asset sales.

Handles fuel transaction concerns by coordinating with fuel providers as needed, and process requests for delivery truck fleet card applications or updates.

Maintains accurate records of all permits, certifications, and related compliance documents. Tracks expiration dates and ensures timely renewals to prevent compliance lapses.

Job Requirements

• Bachelor's Degree in Business Administration/Management or any related degree
• At least two (2) years of relevant experience in administrative, fleet, or compliance-related roles.
• Customer orientation, interpersonal skills and analytical skills

About FELCO

Firefly Electric and Lighting Corporation (FELCO) started in 2001 with a simple goal: to make quality lighting and electrical products available and affordable for every Filipino. From homes to businesses, we continue to offer practical solutions that help power everyday life.

Our brands Firefly, ROYU, ECOLum, Herks, and Xpert are each designed to bring comfort, safety, and convenience into Filipino homes. Alongside our own brands, we partner with respected global names such as CHiNT, ABB, and DCK, giving our customers access to a wide range of everyday and specialized solutions.

We work closely with designers, engineers, contractors, retailers, institutions, and developers, building partnerships that help us understand real needs and respond with the right solutions.

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HR Specialist (Employee Shared Services)