Accounting / HR Virtual Assistant (REMOTE)

About the Role

This role combines accounting coordination, administrative support, and culture-focused responsibilities. The majority of the role will support accounting and operational processes, with additional responsibilities focused on employee engagement and internal culture initiatives.

Primary Areas of Focus

• Accounting & Administrative Coordination (approximately 75–85% of role)
• HR & Culture Support (approximately 15–25% of role)

What You’ll Be Doing

Accounting & Administrative Coordination
Support billing, invoicing, and project-related administrative processes
Maintain organized digital records, compliance documentation, and tracking systems
Coordinate collection and follow-up of vendor and subcontractor documentation
Track and organize receipts, invoices, and project files
Prepare recurring reports and billing support documentation
Help maintain operational spreadsheets and accounting-related records
HR & Culture Support
Support employee engagement and culture initiatives
Assist with internal communications and employee recognition efforts
Research and coordinate company events and team activities
Help organize event logistics, RSVPs, and related planning materials

What We’re Looking For

Strong organizational skills and attention to detail
Ability to manage recurring processes and follow-through consistently
Comfortable coordinating follow-ups with internal and external partners
Self-directed and reliable while working remotely
Strong written communication skills
Proficiency with spreadsheets and cloud-based systems
Experience with QuickBooks, Slack, Egnyte, or similar platforms preferred
Previous experience in accounting support, bookkeeping, administrative coordination, virtual assistance, or operations support preferred
This Role Could Be a Great Fit If You…
Enjoy creating structure and organization
Like balancing operational work with people-focused responsibilities
Take initiative and proactively solve problems
Appreciate a collaborative, low-drama work environment
Take pride in helping teams operate smoothly and efficiently