AU Bookkeeper and Taxation VA (with GHL experience) - Part-time

Job Summary

We are a fast-scaling 7-figure Australian coaching business seeking a high-performing VA who can take ownership of both financial operations and business growth systems. This role combines Australian bookkeeping and tax expertise with automation, CRM management (GoHighLevel), and AI-driven workflows.

This is not a task-based VA role. We are looking for a proactive, detail-oriented operator who can take full ownership of systems, financial processes, and automation workflows from day one. The ideal candidate thrives in a high-performance environment and is driven to grow alongside the business.

Key Responsibilities

Financial & Bookkeeping (Australian Compliance)
Manage Xero accounts end-to-end (reconciliation, invoicing, reporting)
Prepare and assist with BAS, GST, and PAYG obligations
Monitor and follow up on overdue invoices professionally
Ensure accuracy and compliance with Australian tax requirements
CRM & Automation (GoHighLevel)
Build and manage pipelines, workflows, and automations
Maintain and optimize contact records, tagging, and follow-ups
Troubleshoot and improve CRM systems independently
Operations & Client Management
Track client onboarding, progress, and outstanding requirements
Maintain accurate records and proactively flag issues
Ensure smooth day-to-day operational flow
AI & Systems Optimization
Leverage AI tools (e.g., ChatGPT, Claude) to streamline workflows
Implement automation tools (Zapier, Make) to reduce manual tasks
Develop and maintain SOPs, trackers, and documentation

General Operations Support

• Assist with scheduling, reporting, and ad hoc operational tasks
• Support continuous improvement initiatives across the business

Skills & Qualifications

• Minimum 3+ years experience in bookkeeping, operations, or senior VA roles
• Proven experience working with Australian clients

Strong knowledge of

• Australian GST, BAS, PAYG, and ATO compliance
• Xero (certification preferred)
• Hands-on experience with GoHighLevel (GHL) — pipelines, automations, workflows
• Daily working experience using AI tools (ChatGPT, Claude, etc.)
• High proficiency in Google Workspace (Docs, Sheets, Drive, Gmail)
• Excellent written English and client communication skills
• Strong attention to detail and accuracy

Ideal Candidate Profile

• Detail-oriented and systems-driven (accuracy is non-negotiable)
• Proactive and solutions-focused — does not wait for instructions
• Confident working independently with minimal supervision
• Strong sense of ownership and accountability
• Growth-oriented and seeking a long-term role
• Experience supporting coaches, consultants, or online businesses is highly preferred

Growth Opportunity

This role is designed to evolve into a full-time Senior Operations & Tech Lead position

Phase 1 (Months 1–3): Prove capability and reliability

Phase 2 (Months 4–6): Take full ownership of operations and systems

Phase 3 (Months 7–12): Transition into leadership role with potential to manage team members

Performance-based growth, increased hours, and compensation adjustments apply.

Application Requirements

To be considered, applicants must submit

Updated CV with relevant Australian bookkeeping and GHL experience

A 2–3 minute Loom video answering

• Example of a GoHighLevel automation or pipeline built
• Experience handling BAS/GST for an Australian client
• Relevant work samples (GHL builds, Xero reports, etc.)
• Confirmation of AEST availability and hourly rate

Benefits

• Permanent work from home set-up
• Great team of smart people, in a friendly and open culture
• Real responsibilities and challenges in a fast-evolving company
• 7-14 days annual leave credits

Submission Instructions

• You can directly send your application in: https://www.careers-page.com/ironbrij-2#openings
• Attach your resume in PDF Format