Logistics Coordinator (Part-time)

The Logistics Coordinator supports Hawthorne Health's Study Operations and Logistics team in coordinating materials and supplies for active clinical research studies. This is a hands-on, detail-driven role that sits at the center of study operations, keeping kit builds, shipping, equipment, and documentation running smoothly across multiple studies.

Responsibilities

Lab Kit Preparation

• Build and assemble lab kits according to study-specific protocols and supply lists
• Print and file associated lab requisitions and source documents accurately
• Verify kit contents for completeness before sealing and labeling

Shipping and Courier Coordination

• Coordinate outbound shipments via FedEx, including scheduling, label generation, and pickup coordination
• Order, handle, and ship dry ice and temperature-sensitive materials in compliance with study requirements
• Track outbound shipments and communicate updates to the logistics team

Equipment and Supply Management

• Oversee equipment preparation and organization for new study onboarding
• Maintain inventory of commonly used supplies and place orders to prevent delays

Travel and Visit Coordination Support

Assist with travel logistics coordination for clinical staff and study-related visits

Lab Requisitions

Assist in generating accurate lab requisitions for study visits in coordination with the clinical and logistics teams

Documentation and Compliance

• Maintain accurate source documents and shipping records to support audit readiness
• Follow all SOPs, GCP guidelines, and study-specific instructions

Requirements

• Experience in logistics, shipping, warehouse, or clinical research operations is a plus
• Strong attention to detail and accuracy
• Comfortable working independently and collaboratively with a remote team
• Proficient in Microsoft Office Suite and able to learn new systems quickly
• Able to lift and move boxes up to 30 lbs

Schedule

Part-time, approximately 20-25 hours per week

Onsite Monday through Friday, 11:00 AM to 3:00 PM in Hopkinton, MA

$20 - $25 an hour

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.