Senior Executive Assistant (021 - 772)

Looking for Philippines-based candidates

Job Role: Senior Executive Assistant

Compensation range: $2,000 - $2,500 AUD Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9:00AM - 6:00 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: The client is a design-led architecture studio specialising in innovative learning environments and community spaces across Australia. They are known for their research-based, human-centred approach to architecture, focusing on how design influences learning, wellbeing, and community engagement.

Role Overview: The Senior Executive Assistant provides high-level, proactive support to senior leadership, acting as a trusted partner in managing priorities, enabling strategic focus, and ensuring seamless day-to-day operations. This role requires exceptional organisational capability, sound judgment, and the ability to anticipate needs in a fast-paced and evolving environment.

Key Responsibilities

Executive Support

Provide high-level administrative and operational support to senior executives
Anticipate priorities and proactively manage schedules, commitments, and deadlines
Prepare briefing materials, agendas, reports, and presentations for meetings
Calendar & Inbox Management
Manage complex, multi-time-zone calendars with precision and foresight
Triage and prioritise inbox communications, draft responses, and escalate where necessary
Coordinate internal and external meetings, ensuring optimal use of executive time
Communication & Stakeholder Coordination
Act as a key point of contact between the executive and internal/external stakeholders
Liaise confidently with clients, partners, and senior leaders
Ensure timely follow-ups and track all outstanding actions
Project & Task Management
Track priorities, projects, and deadlines on behalf of the executive
Support execution of strategic and operational initiatives
Maintain structured systems for task tracking, updates, and reporting
Travel & Logistics
Coordinate domestic and international travel arrangements, including itineraries and accommodations
Ensure seamless travel planning with contingency considerations
Document & Reporting Support
Prepare confidential documents, executive summaries, and business reports
Support documentation and presentation development as required
Maintain accurate records and organised filing systems
Confidentiality & Professional Conduct
Handle sensitive information with the highest level of discretion
Represent the executive office with professionalism and integrity at all times

Requirements

5+ years of experience in an Executive Assistant or Chief of Staff Role

Proven experience supporting senior executives or C-suite leaders

Exceptional organisational and time-management skills

Strong written and verbal communication skills

High proficiency in Microsoft Office and/or Google Workspace

Experience with productivity and project management tools (e.g., Total Synergy, Asana, Notion, Slack, Trello)

Ability to work independently, take initiative, and make sound decisions

Strong attention to detail and ability to manage competing priorities

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At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.