HR Admin Executive

1. Job Purpose & Scope

The HR Officer is responsible for executing end-to-end recruitment for all positions (FTE, contingent and temporary workers), managing HRIS (Workday) data, and handling HR administrative and office operations across multiple locations (HCM, HAS, HAN).

This role also supports employee relations activities, training coordination, and expatriate-related administration, including visa, travel, and logistics arrangements. The position ensures timely hiring, accurate HR data management, smooth administrative operations, and full compliance with Vietnamese labor regulations and company policies.

1. Key Result Areas

• Recruitment & Workforce Support
• HRIS (Workday) Administration & Data Accuracy
• HR & Office Administration (HCM, HAS, HAN)
• Employee Relations & Engagement (Trade Union, RockPulse, Communication)
• HuRi Dashboard & Workday Administration
• Travel, Visitor & Administrative Reporting
• Payroll Backup & Compliance

1. Key Responsibilities & Job Content

• Recruitment (All positions)
• Lead and execute end-to-end recruitment for FTE, contingent, and temporary workers
• Coordinate with departments to support workforce planning and manpower forecasting
• Facilitate onboarding processes to ensure smooth integration of new employees

HRIS (Workday) Administration

Maintain and update employee data accurately in Workday.

Ensure proper approval workflows for employee data changes.

Support HR data reporting (headcount, turnover, etc.) when required.

Ensure data accuracy, completeness, and compliance with internal control requirements.

Support system audits and data validation processes.

HR & Office Administration (HCM, HAS, HAN)

Manage administrative activities across HAS, HCMC, and Hanoi offices, including office supplies, courier, mail services, and facility coordination

Support internal company events and administrative activities when required

Provide new employee support, including travel arrangements and onboarding logistics

Manage factory administration activities, including utilities (electricity, water), mail/courier services, office supplies, and documentation

Support factory events and employee activities as required

Maintain administrative records and ensure smooth daily office operations.

Employee Relations, Engagement & Communication

Support Employee Relations activities, including employee inquiries, grievances, and disciplinary cases in compliance with regulations

Coordinate with Trade Union and ensure alignment with labor laws and company policies

Support RockPulse implementation, including survey rollout and follow-up actions

Drive internal communication and employee engagement initiatives

Monitor engagement trends and provide recommendations to improve employee experience

HuRi Dashboard & Workday Administration

Maintain and update employee data accurately in Workday in a timely manner

Ensure proper approval workflows and governance for all employee data changes

Support HR reporting (e.g., headcount, turnover, workforce metrics)

Ensure data accuracy, completeness, and compliance with internal control standards

Support system audits, data validation, and continuous improvement of HR data processes.

Backup Payroll & Salary Calculation

Act as backup for payroll and salary calculation to ensure business continuity

Support payroll processing, including data verification and accuracy checks when required

Ensure compliance with internal policies and statutory regulations (PIT, SI, etc.)

Maintain payroll documentation and ensure proper record keeping

Support payroll audits and continuously improve payroll processes