Event & Project Coordinator

We are looking for a highly organised and proactive Event & Project Coordinator to support cross-functional projects, campaigns, events, partnerships, and operational coordination across the company.

This role is ideal for someone who enjoys managing timelines, communicating with multiple stakeholders, solving problems quickly, and ensuring projects move smoothly from planning to execution.

You will work closely with marketing, business development, operations, clinic coordination, and external partners to support both online and offline initiatives.

Key Responsibilities

1. Event Coordination

• Coordinate webinars, workshops, campaigns, podcasts, and offline events
• Manage event timelines, checklists, vendor coordination, and logistics
• Coordinate speakers, partners, KOLs, and internal teams
• Ensure smooth event execution before, during, and after events
• Prepare event recap reports and performance summaries

1. Project Management & Coordination

• Track progress of internal projects across departments
• Coordinate meetings, follow-ups, and action items
• Help ensure projects are delivered on time
• Organise documentation, timelines, SOPs, and project trackers
• Support cross-functional communication between teams

1. Partnership & Campaign Support

• Support collaboration campaigns with corporate partners
• Coordinate campaign assets, approvals, timelines, and deliverables
• Follow up with external stakeholders professionally
• Assist with campaign execution and reporting

1. Operational Support

• Assist with ad-hoc operational projects
• Support process improvement initiatives
• Help organise internal systems and workflow tracking
• Coordinate with clinic/operation teams when required

Requirements

1–3 years experience in project coordination, event management, marketing coordination, account management, or operations
Strong organisational and communication skills
Able to manage multiple projects simultaneously
Detail-oriented and responsible
Comfortable working in fast-paced environments
Good problem-solving and coordination skills
Proactive and self-driven
Calm under pressure
Strong ownership mindset
Good interpersonal and stakeholder management skills
Interested in wellness, healthcare, media, or startup environments
Proficient in Google Workspace / Microsoft Office
Familiar with tools such as Notion or similar is a plus
Thai fluency required; good English communication preferred

Benefits

Health Insurance

• Hybrid work
• Annual Leave 12 days
• Mental Health counseling sessions with psychiatrists and psychologists through ooca platform

Social Security Insurance

Provident Fund (condition applied)

Annual Health check-up (condition applied)

Special discount home loan interest with Government Housing Bank

BYOD policy: Personal laptops less than 3 years old are eligible for 1000 THB/month subsidy (registration required)

Visit website

Ooca is a start-up company that took pioneer of the mental health scene of South-East Asia. Ooca have the highest number of mental health professionals in Thailand with leading progression in the health-tech start-up scene and aim to embrace technology to recreate mental-health wellness/awareness globally. Ooca is a telemental health platform that provides counseling services via video calls with mental health professionals. Be it relationship issues, work-life balance, or self-improvement, you can try to make it better by starting conservation with our psychiatrists or psychologists. The application is available on IOS, An @droid, and web-app. Everything will remain secret and secured at your own pace.