Office Administrator

[solidcore] is seeking a detail-oriented and organized Office Administrator to join our team! The ideal candidate will provide essential support across various aspects of our business in a dynamic and supportive environment. This is a hybrid on-site position based at our Arlington, VA Headquarters and is full time.

Key Responsibilities

Office Operations

Own day-to-day HQ operations to ensure a high-functioning workplace that supports employee experience
Maintain and order office supplies, equipment, and snacks
Manage all incoming and outgoing mail and deliveries, coordinating with FedEx, USPS, and UPS
Maintain cleanliness and organization of common areas, including kitchen upkeep, conference room tidiness, and loading/unloading the dishwashers as needed
Office Facilities & Space Planning
Manage quarterly facility maintenance orders, office cleanings, and upgrades
Lead storage optimization, space planning, and furniture coordination in readiness for team growth, peak days, and special events
Collaborate with Facilities & Development Team and building management team to maintain a safe, clean and comfortable workplace environment
Vendor & Program Ownership
Own snack pantry program end-to-end (sourcing, ordering, inventory)
Serve as primary owner for external vendors and recurring workplace programs
Event & Meeting Coordination
Assist in planning and executing company events including retreats and large-group functions
Assist in coordinating logistics for recurring leadership meetings, including catering and venue setup
Assist with setup for monthly Full Company meetings
Own and coordinate bi-yearly HQ headshot photoshoots
Culture & Team Experience
Create a warm, professional first impression and representation for all team members, external visitors, and HQ community
Greet and welcome external guests and visitors arriving at HQ
Ad Hoc & Project Support
Take on special projects and administrative tasks as assigned by the Executive Administrator
Provides support to additional executives as business needs arise

Qualifications

Required

• 1+ years of experience in an Office Administrator, hospitality, or HR-related similar support role
• Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Gmail)
• Strong organizational and communication skills with the ability to manage multiple priorities
• Proactive, solutions-oriented mindset with a strong sense of ownership

Preferred

• Ability to work independently and as part of a team in a fast-paced environment
• Experience in the fitness, wellness, retail, or hospitality industry

Compensation & Benefits

• Competitive starting salary, based on experience
• Bonus eligibility based on performance
• Monthly cell phone stipend
• 401k with employer match
• Health, dental, & vision insurance

Flexible PTO

• Free drop in classes at [solidcore]
• And MORE