Bookkeeper Project Cost Controller (Hybrid Role) (007-423)

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is

Our client is a growing Australian construction and property development business. The company operates multiple projects simultaneously and requires a highly reliable Bookkeeper + Project Cost Controller to support the CFO and CEO. This is a long-term role focused on accuracy, loyalty, and efficient financial management.

This role is critical to maintaining accurate financial records, tracking project budgets, managing cash flow, and ensuring the business always knows its exact financial position.

About the Role

The Bookkeeper + Project Cost Controller will manage end-to-end bookkeeping, invoice management, project cost tracking, and weekly cashflow reporting. You will work directly with the CEO and CFO and be responsible for maintaining real-time accurate financial data across all projects.

This role requires strong Xero experience, excellent attention to detail, and the ability to work independently with full responsibility for financial accuracy.

Core Responsibilities (Summary)

1. Bookkeeping & Financial Management

Maintain accurate financial records in Xero (mandatory).

Receive invoices via a dedicated new company email address.

Enter invoices immediately and organise them by project.

Track accounts payable and receivable.

Process receipts, payments, reimbursements, and loan payments.

Reconcile bank and credit card statements weekly.

Assist with payroll preparation and expense management.

Prepare client invoices as needed.

Maintain organised digital filing of all financial documents.

1. Project Cost Control

Track and update weekly cashflow

cash in

cash out

upcoming liabilities

loan repayments

Maintain live budgets for every project.

Track all spending per project and compare actual vs budget.

Record every cost item against the correct project code.

Provide weekly summaries showing

total spent

total committed

remaining budget

forecasted cost to complete

Flag discrepancies or unusual spending.

Support preparation of project cost reports for management.

1. Reporting & Analysis

Prepare weekly, monthly, and quarterly financial reports.

Compile cashflow reports for CEO/CFO.

Provide clear explanations for variances.

Support internal and external audit requirements.

Ensure accuracy and compliance with accounting standards.

1. Support for CEO/CFO

Reduce the CFO’s administrative load.

Provide real-time updates on company and project finances.

Respond quickly when financial information is required.

Complete tasks outside standard hours if urgently required.

Requirements

Technical Skills

Strong Xero experience is mandatory.

Experience with Australian bookkeeping preferred.

Strong Excel/Google Sheets skills.

Understanding of payroll systems.

Familiarity with AASB or Australian taxation preferred (not required).

Experience in GAAP is acceptable if no AASB background.

Professional Skills

Highly reliable and accountable.

Strong attention to detail and accuracy.

Ability to manage multiple projects at once.

Confident working independently with minimal supervision.

Proactive in identifying financial issues.

Comfortable working Sydney hours and meeting deadlines.

Characteristics

Direct and clear communicator.

Calm under pressure.

High integrity and confidentiality.

Long-term commitment — not suited for job-hoppers.

Enjoys creating order, structure, and efficient systems.

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to

Disclose any existing ongoing roles or client work

Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

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At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.