Hybrid Executive Assistant & Bookkeeper - (017-862)

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is: Our client is an established Australian business operating across multiple entities with a strong focus on operational efficiency, long-term growth, and high standards of execution. The business works across fast-moving commercial environments and manages a broad range of administrative, financial, and operational responsibilities internally.

With a growing team and expanding business demands, the founder is looking for a highly capable and dependable support person who can become a trusted right hand across both executive support and bookkeeping functions. The environment is professional, fast-paced, and suited to someone who enjoys variety, ownership, and solving problems proactively.

This is an opportunity to work directly with leadership in a business that values initiative, reliability, and long-term commitment.

Role Overview: We’re looking for a highly organised Hybrid Executive Assistant / Bookkeeper who can confidently support both operational administration and financial processes across multiple business entities.

This role combines executive support responsibilities with hands-on bookkeeping and light accounting administration. You’ll help manage schedules, communications, coordination tasks, supplier interactions, and financial workflows while ensuring accuracy, professionalism, and strong attention to detail at all times.

The ideal candidate is proactive, commercially aware, highly organised, and capable of working autonomously with minimal supervision. Strong Australian bookkeeping experience and excellent communication skills are essential for success in this role.

Key Responsibilities

Manage day-to-day bookkeeping tasks across multiple trusts and business entities
Maintain accurate financial records using Xero, QuickBooks, or similar accounting platforms
Process accounts payable and receivable, reconcile transactions, and assist with financial reporting
Support the business owner with executive administration and operational coordination
Manage calendars, scheduling, inboxes, follow-ups, and internal coordination tasks
Liaise professionally with suppliers, external partners, and internal team members
Assist with invoice management, payment tracking, and general accounting administration
Coordinate documentation, records, and reporting across multiple entities
Help improve administrative systems, organisation, and operational workflows
Support international payment processes and multi-currency transactions where required
Maintain confidentiality and professionalism when handling sensitive business and financial information
Proactively identify inefficiencies, bottlenecks, or areas requiring attention

Required Skills and Qualifications

Previous experience in both Executive Assistant and Bookkeeping support roles
Strong hands-on experience with Xero is highly preferred
Familiarity with QuickBooks or similar accounting platforms
Experience working with Australian businesses and Australian bookkeeping standards
Experience managing multiple entities, trusts, or complex business structures is highly desirable
Strong organisational and time management skills
Excellent written and spoken English communication skills
Professional and confident communication style, including over the phone and video calls
Ability to work autonomously and manage priorities independently
High attention to detail and strong problem-solving skills
Trustworthy, reliable, and highly discreet with confidential information
Long-term mindset and genuine interest in growing within the role

Nice to Have

• Experience supporting founders, executives, or leadership teams directly
• Exposure to eCommerce businesses or international transactions
• Familiarity with PayPal, foreign exchange payments, or multi-currency reconciliations
• Experience coordinating across larger teams or distributed remote teams
• Understanding of basic financial reporting and cash flow management
• Experience improving internal administrative or bookkeeping systems

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to

Disclose any existing ongoing roles or client work

Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

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At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.