Project Manager (0010-0768)

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A company in the residential construction industry, specialising in custom home design and build services tailored to individual lifestyles and land requirements. They guide clients through the full building journey, from initial planning and design through to construction and handover, with a focus on transparency, collaboration, and quality craftsmanship.

Role Overview: We are seeking a highly organised and detail-oriented Offshore Project Manager to support our Construction Manager and site supervisors. This role operates as a key administrative and coordination function, similar to a Personal Assistant to the Construction Manager, ensuring that all projects run efficiently, on schedule, and within budget.

The successful candidate will be responsible for managing Buildertrend updates, coordinating trades and materials, issuing purchase orders, maintaining schedules, and ensuring clear communication between office and site teams.

Key Responsibilities

• Project Coordination & Support
• Provide daily administrative and operational support to the Construction Manager
• Act as the central coordination point between office, supervisors, and trades
• Assist in managing multiple residential construction projects simultaneously

Buildertrend Management

• Maintain and update Buildertrend daily with accurate project information
• Ensure all project data, selections, variations, and documentation are current
• Upload and track schedules, variations, and project progress updates
• Monitor tasks, deadlines, and workflows within Buildertrend
• Budget & Purchase Order Management
• Review project budgets for accuracy and alignment with scope
• Prepare, issue, and track purchase orders to trades and suppliers

Ensure all purchase orders include

Correct scope of work
Pricing and quantities
Site details and timelines
Maintain accurate records of all issued purchase orders
Flag discrepancies or potential cost overruns to the Construction Manager
Scheduling & Planning
Maintain and update construction schedules in coordination with supervisors
Ensure trades are booked in accordance with project timelines
Confirm trade availability and proactively manage scheduling conflicts
Coordinate material deliveries to align with site progress
Monitor critical path items to avoid delays
Daily Communication & Site Coordination
Conduct daily check-ins with site supervisors
Track project progress and identify potential issues early
Ensure supervisors are supported with required documentation and scheduling
Follow up on outstanding tasks, delays, or site requirements
Trades & Supplier Coordination
Liaise with trades and suppliers to confirm bookings and delivery timelines
Ensure materials are ordered and delivered on time
Verify that all trade instructions and documentation are clear and complete
Maintain strong working relationships with subcontractors
Documentation & Compliance
Review, collect, and file supervisor checklists and site documentation
Ensure all required forms, checklists, and reports are completed accurately
Maintain organised digital records for each project
Ensure compliance with company processes and quality standards
Quality Control & Process Improvement
Identify gaps or inefficiencies in processes and suggest improvements
Ensure consistency across all project documentation and workflows
Support continuous improvement in systems such as Buildertrend

Requirements

Required Skills and Qualifications

Essential

• 2+ years of proven experience in construction project coordination or administration
• Strong working knowledge of Buildertrend (or similar construction software)
• Excellent organisational and time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to manage multiple projects and priorities simultaneously

Desirable

• Experience working with residential construction projects
• Understanding of construction sequencing and trade coordination
• Experience with budgeting, cost tracking, and purchase orders

Personal Attributes

• Highly proactive and self-motivated
• Strong problem-solving mindset
• Reliable and consistent in daily follow-through
• Able to work independently while staying aligned with the team
• Professional and confident in communication with trades and supervisors

Performance Expectations

• Buildertrend always up to date and accurate
• No delays caused by scheduling or coordination issues
• Purchase orders issued accurately and on time
• Trades and materials consistently aligned with construction schedules
• Clear and consistent communication with supervisors and management

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to

Disclose any existing ongoing roles or client work

Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

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At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.