Conveyancing Paralegal / Conveyancing Assistant (NSW Property Law) - 235

ROLE OVERVIEW

The company is seeking an experienced Conveyancing Paralegal to support their NSW property law practice on a remote basis. This role focuses on assisting with the day-to-day management of NSW residential conveyancing transactions from commencement through to settlement and post-settlement administration — working closely with Australian-qualified solicitors and licensed conveyancers to ensure files progress efficiently, accurately, and within required timeframes. This is a paralegal support position; final legal review, settlement authorisation, and compliance oversight remain with the supervising Australian-based licensed practitioner at all times.

RESPONSIBILITIES

Client & File Management
Assist in managing conveyancing files from initial instruction through to post-settlement completion
Maintain regular communication with clients regarding transaction progress, outstanding requirements, and timelines
Obtain client documentation and instructions for review by supervising practitioners
Ensure file records, correspondence, and supporting documentation are accurately maintained throughout
Contract Preparation & Document Support
Assist with preparation of contracts for sale and supporting conveyancing documentation
Review contracts and supporting documents for completeness and accuracy prior to solicitor or licensed conveyancer review
Draft standard correspondence, settlement documentation, and transfer documentation
Assist with preparation of special conditions and amendments under supervision
Identify potential issues relating to title, zoning, easements, covenants, or restrictions and escalate where required
Coordinate disclosure documents and statutory certificates
Property Searches & Due Diligence
Conduct and manage property searches including title, plan, council, water authority, land tax, bankruptcy, ASIC, and planning and zoning searches
Review search results and identify matters requiring escalation to supervising practitioners
Assist with due diligence processes, file preparation, and coordination of outstanding documentation

Transaction Coordination

Assist with residential sales and purchases, transfers, refinancing, off-the-plan transactions, subdivisions, leasing matters, and related party transfers
Monitor key contractual and settlement dates across all active files
Prepare settlement figures and rate adjustments for review by supervising practitioners
Liaise with lenders regarding loan and discharge documentation
Coordinate execution of transfer and mortgage documents and prepare settlement packs

Electronic Conveyancing Support

Assist with settlements through electronic lodgement platforms including PEXA and Sympli

Prepare electronic workspace documentation and settlement schedules

Upload and manage settlement documents within electronic platforms

Coordinate with financial institutions and external parties regarding settlement requirements

Support Verification of Identity (VOI) and compliance processes

Escalate settlement risks, discrepancies, or financial concerns to supervising practitioners

Compliance & Risk Management

Assist with compliance requirements relating to NSW conveyancing procedures, duties and land tax, Electronic Conveyancing National Law, VOI requirements, client identification, and AML/CTF obligations where applicable

Maintain accurate file and compliance records and follow internal risk management protocols

Escalate legal or settlement risks to supervising Australian practitioners without delay

Settlement & Post-Settlement

Coordinate settlement preparation and administration tasks

Assist with calculation of settlement adjustments including council rates, water rates, and land tax

Arrange stamping, lodgement, and registration support where required

Confirm registration of dealings post-settlement and finalise and archive files in accordance with internal and regulatory requirements

Requirements

Must Haves

Minimum 2 years of Australian conveyancing experience is required — previous experience supporting NSW residential conveyancing transactions is strongly preferred
Strong understanding of Australian conveyancing processes and working knowledge of NSW conveyancing practice and procedures
Proficient in PEXA — hands-on experience is essential
Experience with LEAP or similar conveyancing practice management software
Qualification in Law, Legal Studies, Paralegal Studies, or a related field
Excellent written and verbal English communication skills with a professional and client-focused approach
Strong attention to detail and organisational skills with the ability to manage multiple conveyancing files simultaneously
Ability to work collaboratively with Australian-qualified practitioners under clear supervisory frameworks
Proactive approach to problem identification and escalation — does not wait to be prompted
PREFERRED SKILLS (nice to have)
Experience with Sympli for electronic conveyancing settlements
Familiarity with NSW-specific disclosure requirements, duties obligations, and land tax procedures
Exposure to a broad range of transaction types — off-the-plan, deceased estates, retirement village transactions, subdivisions, and leasing matters
Prior experience working with an Australian law firm or conveyancing practice in a remote or offshore support capacity
Experience across multiple Australian states — note that NSW-specific onboarding may be provided where required
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