Executive Assistant

You will act as the right hand to a fast-moving CEO managing multiple businesses and a 45–50 person team. This environment is dynamic, ambiguous, and fast. You will not be given perfect instructions — you are expected to figure things out, move quickly, and execute with precision.

We are specifically looking for individuals with a Catalyst or Persuader profile—people who can build relationships fast, influence outcomes, and keep momentum in high-pressure environments.

If you need structure, predictability, or detailed instructions, this role will not work.

If you thrive in motion, solve problems in real time, and keep things moving—this is a strong fit.

What You Will Do

• Manage complex calendars across multiple businesses and stakeholders
• Implement and optimize scheduling systems and automation
• Attend meetings, capture decisions, and track execution
• Drive follow-through on priorities, deadlines, and commitments
• Support both business and occasional personal executive needs
• Maintain organized systems, documentation, and knowledge bases
• Use tools like Microsoft Office, HubSpot, OneNote, Adobe, and password vaults
• Leverage AI tools (ChatGPT, Gemini) for efficiency and output
• Act as a trusted operator who keeps pace with rapid decision-making

Work Environment

• Fully remote
• High-speed, high-accountability culture
• Minimal supervision — high trust
• Constant change — priorities shift quickly

What to Expect

You will work closely with a visionary, high-energy CEO who moves quickly and communicates briefly.

Your role is to

Stay grounded

Keep operations moving

Bring structure without slowing things down

Maintain momentum under pressure

If you need predictability, this role will feel overwhelming.

If you thrive in fast-moving environments and enjoy solving problems in real time, this role will suit you.

Requirements

What We’re Looking For (Behavioral Fit — Non-Negotiable)
Adaptive execution: You act without waiting. You fill gaps and adjust in real time
Relational intelligence: You build trust quickly and manage stakeholders effectively
Comfort with speed: You operate well under urgency and shifting priorities
Low ego, high ownership: You focus on outcomes, not recognition
Judgment under ambiguity: You make sound decisions without full context
Ideal Profile (Catalyst / Persuader Indicators)
High sociability — naturally connects and communicates with ease
Moderate to high consistency — structured but flexible
Moderate to high precision — detail-aware without overthinking
Moderate to high intensity — matches a fast-paced CEO
Moderate to high emotional awareness — stabilizes pressure situations

What You Must Have

• Proven experience as an Executive Assistant supporting senior leaders
• Strong calendar management and follow-through capability
• Ability to operate in a fast-paced, low-instruction environment
• Strong written and verbal communication
• High accountability and ownership mindset
• Tech-savvy with ability to learn systems quickly

Preferred

• Experience supporting multiple businesses or entities
• Familiarity with EOS, Bloom Growth, or similar systems
• Experience with HubSpot or similar CRM tools
• Experience using AI tools for productivity

Benefits

Work Setup

• 100% Remote
• Up to $8/hour depending on experience

Full-time

Must be available for U.S. work hours

Stable internet and backup required

🔒 Data Privacy Statement

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

🕐 Interview Notice

Initial screening calls are conducted in the US Mountain Standard Time (MST) zone, with available windows between 3:00 AM and 1:00 PM MST. We sincerely appreciate the flexibility of our candidates across different time zones and will make every effort to schedule at a time that works for you. Your willingness to accommodate the time difference is genuinely valued.

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Remote Raven is a staffing remote agency specializing in connecting businesses, all over the world., with highly educated and skilled remote professionals, or "Ravens," primarily based in the Philippines.

The company provides tailored solutions to meet diverse client needs, ranging from administrative support and accounting to specialized roles like digital marketing and graphic design, as long as the work can be done remotely.