Administrative Intern

Deadline for Applications

May 20, 2026

• Hardship Level (not applicable for home-based)
• H (no hardship)
• Family Type (not applicable for home-based)

Family

Staff Member / Affiliate Type

Internship

Target Start Date

2026-06-01

Terms of Reference

Applicants must be legally eligible to work in Canada at the time of application. This includes individuals with one of the following statuses:

• Canadian citizen
• Permanent Resident of Canada (with valid documentation)
• Holder of a valid work permit or other written authorization under the federal Immigration and Refugee Protection Act.

An internship with UNHCR Canada means the candidate will engage in the daily activities of of the team and gain real world experience while making a difference in the lives of people worldwide. Working with professional fundraisers and the admin and operation team in Canada, interns will immediately embrace real, meaningful assignments. The candidate will apply their educational knowledge to real-life situations while being urged to use own creativity in their own work.

This intern position will work with the Admin/Finance Unit under the overall supervisor of the Admin/Finance Associate to ensure that routine services and activities within the admin/finance domain are properly implemented.

Duties and Responsibilities

Employee Engagement

The incumbent will be responsible for updating the PSP Canada SharePoint site, ensuring that the online collaborative calendar of activities is regularly updated and identifying ways we can improve visibility and usability for all colleagues in the office.

The incumbent will also be responsible updating staff list and interns list and schedules within the PSP Office.

HR/Procurement

An important component of the role will be researching, designing and implementing tools or platforms to help PSP Canada updating the flowcharts and in relation to HR, Procurement and budget monitoring on SharePoint sites.

The incumbent will be responsible for updating Asset management tracker and office recording.

Duties and Responsibilities

• Assist in updating current SharePoint pages.
• Regularly updating and improving the PSP Canada SharePoint site .
• Policy updates on local SharePoint PSP Canada.
• Assist in providing material needed from office to support operation PSP Americas in the region when needed.
• Assist supplier correspondences and reports.
• Assist in office procurement.
• Responsible in maintaining monthly inventory, and in the distribution of stationery supplies as well and to assist in sending/receiving mail and couriers.
• Assist in digitalizing administrative/finance documents.
• Asset management update and Barcoding office equipment.
• Assist in HR/admin tasks (attendance record, travel arrangements, quotes, etc.).
• Policy research within the UNHCR.
• Perform other related duties as required.

Minimum qualifications required

• University degree or college degree in progress or completed within the last 24 months.
• Experience in Administrative works is an asset.
• Experience in SharePoint is an asset.
• Excellent communications skills.
• Experience using the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
• Excellent organizing skills and good attention to details.
• Be able to multi-task and prioritizing workload.
• Eligible to work in Canada (work permit – Canadian residents- Canadian Citizens)

Standard Job Description

Required Languages

English

,

,

Desired Languages

French

,

,

Additional Qualifications

Skills

Education

Bachelor's (Required)

Certifications

Work Experience

• Other information
• This position doesn't require a functional clearance

Remote

No