Bookkeeper (004 - 0751)

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: They are a long-standing family-led manufacturer with deep roots in Australia’s industrial landscape, specialising in premium carbon-based materials used to purify water, treat air, and support environmental remediation. Drawing on more than a century of practical experience, their team takes raw, locally sourced resources and transforms them into technically refined filtration media, activated carbons, and related products that meet demanding industry standards. Their solutions play a quiet but essential role in helping utilities, municipalities, and industrial partners reliably deliver safe water and cleaner air, while also supporting specialised applications in sectors like soil treatment and manufacturing. Over decades they’ve combined hands-on expertise with a commitment to quality and sustainability — producing reliable materials at scale and delivering them with the consistency and responsiveness modern projects require.

Role Overview: The Family Office Bookkeeper is responsible for the accurate, timely, and confidential management of bookkeeping, financial recordkeeping, and reporting functions across a private family office. The role supports both the property portfolio and associated business entities, ensuring that all income, expenses, investments, and financial documentation are properly recorded, reconciled, and maintained within the designated document management system. This position plays a key role in supporting operational oversight, regulatory compliance, and end-of-financial-year reporting.

Key Responsibilities

Maintain accurate financial records for all property portfolio income and expenses
Reconcile property statements against bank accounts to ensure accuracy
Monitor rental income, arrears, vacancies, and necessary adjustments
Maintain individual financial records for each family member, including assets, income, and general ledgers
Manage trust property ledgers and prepare financial summaries
Ensure accuracy and integrity of general ledgers across all entities
Record dividend statements, distributions, and investment-related income
Maintain registers for shares, trusts, and other investment holdings
Track franking credits and maintain supporting documentation
Prepare fully reconciled financial records for end-of-financial-year (EOFY) handover
Compile and organize supporting documentation for tax and audit requirements
Process payroll and manage wage-related records
Liaise with external accountants to address financial queries and provide required information
Maintain organized electronic filing systems within the designated document management platform
Handle all financial information with strict confidentiality and discretion

Requirements

Ability to work independently while effectively managing competing priorities
Strong capability to meet reporting deadlines and compliance requirements
Ability to perform the inherent responsibilities of the role with accuracy and efficiency
High level of discretion, professionalism, and sound judgment
Reliable remote working setup with consistent system access
Strong bookkeeping and account reconciliation skills
Proven experience managing financial records for property portfolios
Solid understanding of Australian bookkeeping standards and end-of-financial-year (EOFY) requirements
Proficiency in Xero accounting software and other financial systems
Advanced skills in Microsoft 365, particularly Excel
Strong document management practices, including structured filing within SharePoint or similar platforms

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to

Disclose any existing ongoing roles or client work

Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

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At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.