Personal Assistant to General Manager

A luxury hospitality brand for modern travellers, Anantara connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world’s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara welcomes guests for journeys rich in discovery.

Job Description

We are seeking a highly organized and professional Personal Assistant to General Manager to join our team in Ko Yao Yai, Thailand. In this role, you will provide comprehensive administrative and organizational support to the General Manager, ensuring smooth day-to-day operations and enabling effective executive leadership. The ideal candidate will demonstrate exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.

Manage the General Manager's calendar, schedule meetings, and coordinate appointments while optimizing time allocation and minimizing conflicts

Prepare meeting agendas, compile relevant documents, and provide briefing materials to ensure productive and well-organized discussions

Arrange and coordinate travel logistics, including flights, accommodations, ground transportation, and itinerary planning

Handle correspondence, emails, and communications on behalf of the General Manager, maintaining professional standards and ensuring timely responses

Prepare reports, presentations, and documents using appropriate formatting and organizational standards

Maintain confidentiality and discretion regarding sensitive business information and executive matters

Coordinate with internal departments and external stakeholders to facilitate communication and project execution

Prioritize tasks and manage follow-ups to ensure deadlines are met and action items are completed

Organize and maintain filing systems, both digital and physical, for easy retrieval and reference

Support special projects and initiatives as assigned by the General Manager

Qualifications

Proven experience as a personal assistant, executive assistant, or similar administrative support role
Exceptional organizational and time management skills with the ability to multitask effectively
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
Strong written and verbal communication skills in English; multilingual abilities are preferred
Meticulous attention to detail and commitment to accuracy in all tasks
Demonstrated ability to maintain confidentiality and handle sensitive information professionally
Excellent interpersonal skills with the ability to work collaboratively across all organizational levels
Problem-solving mindset with the ability to anticipate needs and take proactive measures
Experience with scheduling software and project management tools is preferred
Familiarity with corporate environments and executive-level support functions
Flexibility and adaptability to changing priorities and business needs
Professional demeanor with strong customer service orientation