BMO Coordinator

The Bid Governance Administrator provides administrative and coordination support to the New Bid Management (NBM) process. This role ensures that all opportunities and bids are managed in line with governance requirements, supporting compliance, consistency, and efficient execution across the bid lifecycle.

NBM Process Support

Coordinate the end-to-end administration of the NBM process, ensuring all opportunities are logged, tracked, and progressed through required stages
Maintain accurate records of opportunities, approvals, and supporting documentation
Support the scheduling and coordination of qualification calls, bid reviews, and governance checkpoints
Governance & Compliance
Ensure all bids adhere to bid governance requirements, including completion of mandatory templates, approvals, and quality controls
Track and follow up on required approvals in line with delegated authority levels
Maintain audit-ready documentation for all governed opportunities

Stakeholder Coordination

Act as a central point of contact for administrative queries related to the NBM process
Liaise with markets, finance, legal, and bid teams to ensure timely inputs into the governance process
Provide reminders and follow-ups to ensure deadlines and governance gates are met
Reporting & Tracking
Maintain dashboards and trackers to provide visibility of pipeline, bid status, and governance progress
Produce regular reporting on NBM activity, compliance, and key milestones
Highlight risks, delays, or gaps in governance for escalation
Process & Continuous Improvement
Support the ongoing improvement of NBM templates, trackers, and documentation
Identify inefficiencies in the process and recommend administrative improvements
Ensure version control and consistency across all governance materials

Education and Qualifications

Essential for this role

• Strong administrative and organisational skills with high attention to detail
• Experience supporting structured processes, ideally within bids, governance, or project coordination
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong stakeholder coordination and communication skills

Nice-to-have

• Experience with tracking tools or CRM systems is advantageous
• Proficiency in Microsoft Office (Excel, PowerPoint, Teams, SharePoint)