Accounting Associate (Remote)

Accounting Associate (Remote)

Job Title: Accounting Associate

Overview: We are currently seeking an experienced Accounting Associate to join our growing team. As an Accounting Associate, you will be responsible for assisting with various accounting tasks to support our clients and internal operations. This is a full-time, remote position with the opportunity for growth and development within the company.

Responsibilities

Set Up New Vendor –Work with Purchasing to set up new vendors and maintain vendor files

Vendor payments - Review and enter vendor invoices to Sedona, prepare check run

Year End Tax forms – Prepare year end 1099 & 1096 forms

Deposits - prepare lockbox and in office bank deposits, process ACH and credit card deposits in Accounting software, post payments to customer accounts, review and resolve open credits and other unapplied cash

Process billing - Installation –reconcile jobs, bill jobs, follow up on open questions, enter recurring in Sedona, accept customer payment over the phone, investigate and resolve billing questions, assist with sending completion packets to customers, submitting AIA compliant billing.

Process billing – Service – review resolved service tickets; use professional judgment to confirm hours, parts, and notes are appropriate; enter recurring based on Data changes on service tickets; bill service tickets

Journal Entries – Utilize payroll reports, vendor invoices and other data to generate and post general ledger journal entries

Reconciliations – Conduct monthly reviews of general ledger accounts for accuracy, identify discrepancies, and propose corrections and solutions

Monthly Reports & Scorecard – Export data from Accounting software to complete monthly reports, research and propose automation suggestions for reporting

Other duties as assigned

Qualifications

Associates degree in Accounting, required.

Bachelor's degree in Accounting, preferred.

1-3+ years relevant experience

Strong computer skills, including Microsoft suite, required

Experience in customer service related field, required

Excellent customer service and interpersonal skills

Ability to respond calmly in difficult situations

Strong time management and prioritization, being able to balance multiple projects at once and effectively prioritize based on importance

Clear, concise and polite verbal communication skills and professional written communication skills

Strong organizational skills

Good follow-up skills

Able to think ahead and anticipate next steps

Strong technical aptitude – ability to use Microsoft suite of products and industry specific applications

Able to learn via a combination of on-the-job training and self-study

Self-motivated and able to work independently

Able to work as a team player, treat people with respect, and work with integrity

Trustworthy and able to appropriately handle confidential information

Be open and willing to welcome and adapt to change

Punctual with history of no unapproved absences

Schedule: Graveyard Shift

Setup: Remote

Why Join STAFFVIRTUAL?

Competitive compensation and benefits package

HMO Day 1 + FREE dependent coverage

De minimis and allowances

Attendance bonus

Paid time offs

Company-provided work setup (laptop, monitor, accessories)

Training, career growth, and global exposure

A collaborative and supportive team culture

If you're a motivated, client-focused professional who's ready to grow with a company that values people and performance, we'd love to hear from you. Apply now and join our dynamic team at STAFFVIRTUAL!

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