Senior Bookkeeper (with Executive Support) - 208

• Working Hours: Monday to Friday following 10am-7pm NZDT (6am-3pm Philippine Standard Time)
• Work set-up: 100% Remote work (Independent Contractor Agreement)

Holidays: New Zealand Public Holidays

Recruitment process: possible multiple client interviews and assessment

OVERVIEW

A fast-growing creative and digital marketing agency specializes in delivering high-performing campaigns across social media marketing, paid advertising, and lifecycle marketing for modern, scaling brands. The agency is driven by strategy-led, design-focused execution in a fast-paced, collaborative environment.

This dual-function role combines bookkeeping and executive support, requiring strong financial management skills alongside administrative and operational assistance to senior leadership. The position is ideal for a highly organized and detail-oriented professional who can manage accounting tasks while supporting business operations and leadership efficiency.

Bookkeeping & Finance

Manage day-to-day bookkeeping including accounts payable and receivable

Perform bank reconciliations and maintain accurate financial records

Prepare monthly financial reports and assist with cash flow tracking

Support payroll processing and expense management

Coordinate with external accountants for compliance, tax filings, and year-end reporting

Maintain and improve financial systems and processes

Executive Assistance

• Provide administrative support to senior leadership (calendar and email management)
• Coordinate meetings, appointments, and internal communications
• Prepare reports, presentations, and business documentation
• Support project coordination and task follow-ups across teams
• Handle ad hoc administrative and operational tasks as needed

What Success Looks Like

• Accurate and timely financial reporting
• Efficient executive support that improves leadership productivity
• Strong coordination across finance and operations functions
• Proactive identification and implementation of process improvements

Requirements

• Proven experience in bookkeeping or accounting roles
• Strong understanding of accounting principles and financial reporting
• Experience using cloud-based accounting tools (e.g., Xero or similar)
• Proficiency in spreadsheets and financial data management
• Prior experience in an executive assistant or administrative support role
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to work independently in a remote setup

Preferred Experience

• Experience within a digital marketing or creative agency
• Familiarity with Google Workspace, project management tools, and CRM systems
• Exposure to multi-client or fast-paced service environments
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