Executive Assistant, Disputes and Investigations

• Role category: Support
• Employment type: Permanent
• Work pattern: Full time

Location: Melbourne

Job Description

About Gilbert + Tobin

G+T is built on enduring values of excellence, trust, respect, integrity and good corporate citizenship. These values have underscored our growth, enabling us to become a leading firm of over 500 lawyers, trusted by our clients to navigate today’s increasingly complex world.

We are purpose built for our clients’ most complex and critical work - across transactions, disputes and regulation. Our partners are plain-speaking leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients. We are innovators in the use of technology, redefining value and service in the legal industry.

Our open, merit-based culture attracts and inspires the best legal talent. Founded in 1988, G+T’s journey has been one of relentless ambition and rapid progress, achieving extraordinary success in just over three decades.

We remain as determined as ever to be the best it’s possible to be.

About the role

We are seeking a full-time, experienced litigation Executive Assistant to join our Melbourne Disputes and Investigations team.

In this role, you will provide high-level support to a Partner and a number of Senior Lawyers. You’ll be part of a busy, close-knit and growing team working on complex, high-profile litigation and regulatory matters.

Your responsibilities will include

• Managing documents and files across multiple matters
• Preparing court documents in all jurisdictions
• Compiling and managing briefs to counsel
• Liaising with clients, counsel and external parties
• Managing e-filing processes and court portals
• Overseeing diary and email management
• Assisting with monthly billing and account reconciliation
• Handling digital dictation (limited)
• Coordinating travel, flights and accommodation
• About you

To succeed in this role, you will bring

Proven experience as an Executive Assistant or Personal Assistant, ideally in a litigation or professional services environment

Strong attention to detail and a commitment to quality

Excellent organisational skills and ability to manage competing deadlines

Effective communication and interpersonal skills

A proactive approach and sound judgment

Intermediate to advanced Microsoft Office skills

What we will offer you

First of all, you’ll be working alongside a happy, close-knit, friendly and high-performing team. G+T prides itself on being a great place to work.

G+T offers a friendly and professional working environment with benefits such as additional annual leave, exclusive discounts, and regular team gatherings — including monthly Friday night drinks, birthday celebrations and dinners.

Our benefits are designed to help our employees manage their lifestyle needs and to reward them for being part of the team. From financial rewards to health and wellbeing, outstanding learning and development opportunities, flexibility and innovation – view the benefits of being part of the G+T team here: http://bit.ly/GTFLYER

At 101 Collins Street, you’ll also enjoy luxury end-of-trip facilities including bike racks, showers, towels, airing cupboards and ironing stations. Our exclusive wellness space – RISE – delivers holistic health and fitness experiences in a premium environment with group classes and more.

Additional Information

Please submit your interest via our career’s website with a resume.

We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.