Specialist - Freight

Overview: The Freight Specialist is responsible for managing the end-to-end freight payment process for rail and truck carriers, ensuring accuracy, timeliness, and compliance with all invoice-related activities. This role serves as a key liaison between logistics providers, internal departments, and third-party payment platforms to resolve discrepancies, maintain freight rate data, and uphold vendor relationships. Responsibilities include identifying trends and implementing opportunities for improvement in freight expenditure and participating in the implementation of an in-house freight payables solution.

Primary Responsibilities

Freight Invoice Payment

Manage third-party freight invoices and associated payment processes in CTSI, including daily manual invoice auditing and approval

Investigate & resolve carrier invoice discrepancies. Escalate to Supply Chain Solutions Manager and Logistics Procurement Manager when necessary

Resolve past-due invoices on aging reports, and other inquiries related to rail and truck carrier invoices

Download, code, and submit invoices to Accounts Payable for in-house payment when they cannot be processed through CTSI. This includes invoices such as unallocated freight and truck ordered not used

Collaborate with Accounts Payable to ensure timely payment of manually processed invoices

Provide remittance to carriers when requested

Carrier Portal Management

• Serve as the representative for rail & truck carrier’s Receivable departments
• Submit disputes in carrier portals
• Submit and upload manual invoices
• Review vendor statements, record and monitor finance charges
• Manually process monthly switch fees, storage fees, tank washing, demurrage, and finance charge invoices

Freight Data

• Maintain Excel database for all negotiated freight rates (Master Rate Sheet)
• Upload rail and truck freight rates into CTSI portal
• Update Fuel rates in SAP and CTSI

• Truck carriers – weekly
• Rail carriers -monthly

Business Reporting and Analysis

• Support freight GRIR reconciliation process bi-annually
• Coordinate and publish monthly KPI metrics
• Monitor and analyze emerging freight cost and KPI trends
• Log charges that are rebillable to customers in accordance with the Unplanned Freight process
• Ensure freight & logistics accruals are in alignment with actuals by conducting a quarterly accrual audit

Freight Settlement Documents (FSD)

• Monitor and resolve incomplete FSD daily, weekly and at month end
• Ensure the correct date on FSD. Backdate if necessary
• Update/cancel when requested by AMS or AR, for example cancel FSD when a return is issued
• Other responsibilities as identified or needed
• Identify and lead improvement opportunities
• Serve as primary backup to Logistics Specialist for freight payables activities

Job Requirements

Bachelor's degree
Proactive self-starter with little oversight required
Highly organized with strong attention to detail and accuracy
Strong analytical and problem-solving skills
Strong oral and written communication skills, capable of clear and effective communication with both internal and external organizations
Proven record of success working in cross-functional teams
Capable of managing multiple competing priorities in the organization
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SAP

Preferred

Comparable work experience in an Analyst or Accounts Payable role preferred

Relocation is not available with this position.

Americas Styrenics LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, disability, veteran status or marital status.

To all recruitment agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and recruiting agencies (whether submitted through this website or sent directly to employees) unless a written agreement is in place between the agency and Amsty (“Company”) and an authorized Company representative makes a written request to the agency to assist with this requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of Company, and no fee will be paid in the event such candidate is hired.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.