Executive Assistant

Who we are

We are an organisation that exists to drive progress. That's the “red thread” that connects everyone at The Economist Group (TEG). Our businesses share a devotion to innovation, independence and rigour in their fields of expertise. We empower people to understand and tackle the critical challenges and changes facing the world. Our analytical rigour, global expertise and evidence-based insights enable individuals and organisations to make sense of these shifts and chart a course through them.

We deliver analysis and insights in many formats to subscribers and businesses in 170 countries through our three businesses, The Economist, Economist Enterprise and Economist Education, which uphold our global reputation for excellence and integrity.

The role

We are seeking a proactive, highly organized Executive Assistant & Office Manager to support the US Leadership Team and New York office on-site, working closely with the Chief People Officer, Chief Economist, and other US senior leaders.

This role combines executive support, operational coordination, and office leadership. The successful candidate will act as a trusted partner and gatekeeper, ensuring smooth operations, coordination and collaboration with the EA team at our London Headquarters, strong stakeholder alignment working closely with our US Leadership team, and ensuring an efficiently run NY office.

Responsibilities

Diary & Travel Management

Manage complex executive calendars across email, Slack, Google Meet, and Zoom.

Coordinate domestic and international travel, including expense tracking and reimbursements.

Meetings & Events

Organize internal and external meetings, preparing agendas, briefing materials, minutes, and follow-ups.

Draft presentations for Town Halls and leadership meetings.

Support in scheduling US Leadership speaking engagements, aligning with business priorities.

Evaluate event invitations for strategic and revenue alignment.

Coordinate on-site logistics, client dinners, and branded merchandise.

Financial & Operational Support

Process and code invoices and expenses.

Manage vendor onboarding, contractor payments, and financial records.

Process internal new hires requisitions and support.

Stakeholder Management

Manage executive communication channels.

Serve as a key point of contact for internal and external stakeholders.

Welcome guests and oversee professional meeting space setup

Coordinate US leadership meetings and liaise with the London EA team as needed.

Executive Assistant to the Chief People Officer

Provide support and strategic partnership for the CPO and the People Leadership Team, taking initiative and ownership of tasks including understanding of the People Team priorities.

TEG Board and TEG LT planning and preparation for meetings (Including Board pack collation).

Manage the CPO’s diary with sound judgement and clear prioritisation, making informed decisions aligned to business and People Team priorities.

Office Management & Culture

Oversee NY office operations in collaboration with Facilities and the Regional People Business Partner.

Plan quarterly and monthly office events (holiday party, summer events, wellbeing initiatives).

Chair the social committee and drive employee engagement initiatives.

Special Projects and Project Management

Independently manage ad hoc and special projects assigned by CPO or US Leadership team.

Ensure alignment between Global EA team on wider support of projects when needed.

Who you are

Significant experience supporting senior executives, including board-level exposure

Experience in executive support, sales coordination, operations, or event logistics

Experience in utilising AI to improve efficiency in processes

Advanced proficiency in Microsoft Office and Google Workspace

Strong presentation development and minute-taking skills

Experience with travel logistics, expense management, and vendor coordination

Excellent written and verbal communication skills

Strong organizational, financial, and commercial acumen

High discretion and professionalism

Ability to anticipate challenges and proactively problem-solve

Proficiency in Zoom, Slack, Salesforce, travel booking platforms and project management tools

Enterprise Capabilities

Energy & resilience

Emotional intelligence

Collaboration & teamwork

Customer focus

Commitment to excellence

Commercial acumen

Growth mindset

Results orientation

What success looks like

Leadership operates efficiently with clear priorities and strong preparation

Executive materials are accurate, professional, and timely

Speaking engagements and business initiatives are well-coordinated and aligned

The NY office is organized, engaged, and professionally managed

Financial and operational processes are streamlined and reliable

This is a high-impact opportunity for a commercially minded, detail-oriented EA who thrives in a fast-paced executive environment, able to work across global time zones, and is eager to serve as a strategic partner to senior leadership while shaping office culture and operations.

The expected base salary for this position ranges from $80,000.00 - $110,000.00. It is not typical for offers to be made at or near the top of the range. Rather, salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

#LI-Hybrid

Working Arrangements

The majority of our roles operate on a hybrid working pattern, with 3+ days office attendance required.

AI usage for your application

We are an innovative organisation that encourages the use of technology. We recognise that candidates may utilise AI tools to support with their job application process. However, it is essential that all information you provide truthfully and accurately reflects your own experience, skills, and qualifications.

What we offer

Our benefits package is designed to support your wellbeing, growth, and work-life balance. It includes a highly competitive pension or 401(k) plan, private health insurance, and 24/7 access to counselling and wellbeing resources through our Employee Assistance Program.

We also offer a range of lifestyle benefits, including our Work From Anywhere program, which allows you to work from any location where you have the legal right to do so for up to 25 days per year. In addition, we provide generous annual and parental leave, as well as dedicated days off for volunteering and even for moving home.

You will also be given free access to all The Economist content, including an online subscription, our range of apps, podcasts and more.