Administrative Coordinator

Established in 2023, CODE81 operates autonomously from within the Technology Cluster of Ghobash Group as a highly agile services driven organization, committed to enabling future thinkers. Coding a better future by building the best in-class digital transformation products and solutions, the Company aims to enrich people’s lives and help businesses thrive.

Job Description

Lead and oversee all administrative office functions and daily operations to ensure efficiency, compliance, and high service standards

Act as a key point of contact between management, departments, and external stakeholders for administrative matters

Plan, coordinate, and oversee meetings, executive schedules, travel arrangements, and office calendars

Lead logistics planning and execution for company events, meetings, workshops, and corporate functions

Handle and manage all procurement requests end-to-end through the ERP system, ensuring timely processing, proper approvals, budget compliance.

Source suppliers, request quotations, and negotiate prices.

Monitor performance of office support staff, provide guidance and feedback, and ensure compliance with workplace standards and company policies.

Coordinate closely with the IT department for new hires, ensuring timely configuration and setup of systems, hardware, software access, and office equipment

Qualifications

Bachelor’s degree in Business Administration or a related field (Master’s degree is an advantage)
Minimum of 2-3 years’ experience in administrative roles, with proven senior or supervisory experience
Strong expertise in office administration, procurement, vendor management, and logistics coordination
Demonstrated leadership, people-management, and decision-making capabilities
Advanced proficiency in MS Office (Word, Excel, Outlook, PowerPoint); experience with ERP or procurement systems is a plus
Excellent communication, presentation, and negotiation skills in English; Arabic is a strong advantage