Admin/Personal Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a growing design-focused business and its owner. This role blends executive support, business operations, client coordination, light marketing, and personal assistance.

The ideal candidate is tech-savvy, dependable, visually inclined, and thrives in a fast-paced environment. This position plays a key role in keeping both business operations and personal tasks running smoothly.

Key Responsibilities

• Executive & Administrative Support
• Manage calendars, appointments, and reminders
• Coordinate meetings and follow-ups

Manage email inboxes, including

• Filtering and deleting junk
• Flagging and prioritizing important messages
• Drafting and responding to emails as needed
• Handle general administrative tasks and ongoing follow-ups

Design Business Operations Support

Furniture, Fixtures & Equipment (FFE)
Assist with sourcing FFE for design projects
Track all FFE orders and delivery timelines using design studio software
Maintain organized order logs and vendor records
Provide clients with regular updates on order status and deliveries
Client Communication & Project Support
Assist with client correspondence and updates
Send project updates and order tracking information
Support project organization and documentation within design systems
Social Media & Marketing Support
Plan and manage a social media content calendar
Respond to social media messages and comments
Assist with editing videos and reels
Edit and organize before-and-after photos for posting
Help maintain brand consistency and visual storytelling
Personal & Lifestyle Support
Research and book travel (flights, hotels, transportation)
Schedule personal appointments as requested
Assist with special projects, research, and ad-hoc personal tasks

Qualifications

• Proven experience as an Executive Assistant, Operations Manager, or similar role
• Strong organizational and time-management skills
• Excellent written communication skills

Tech-savvy and comfortable using

• Google Workspace and/or Outlook
• Project management tools
• Social media platforms (Instagram, Pinterest, etc.)
• Basic photo and video editing tools (Canva, CapCut, Adobe, etc.)
• High attention to detail with strong follow-through
• Ability to handle confidential information with discretion

Ideal Candidate

You are someone who is

• Highly organized and self-directed
• Creative and visually minded
• Calm under pressure
• Excellent at juggling multiple priorities
• Comfortable working independently and remotely
• Passionate about design, branding, and client experience

Requirements

This is a full time role

Up to $6/hr

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Remote Raven is a staffing remote agency specializing in connecting businesses, all over the world., with highly educated and skilled remote professionals, or "Ravens," primarily based in the Philippines.

The company provides tailored solutions to meet diverse client needs, ranging from administrative support and accounting to specialized roles like digital marketing and graphic design, as long as the work can be done remotely.