Project Coordinator

About the role

Sanctuary builds nature-led, wellness-centered communities that feel alive. Our first 135-acre residential community in the Texas Hill Country is designed with:

🌱 Non-toxic materials

💧 Clean water and filtration systems

⚡ EMF-conscious design

🌿 135 acres of preserved land and eco-sensitive planning

We are a global team (spread across 8 countries) of designers, architects, engineers, and dreamers building spaces that restore and inspire. For us, it's not just where people live — it's how they live.

Our vision is to bring Sanctuary to major cities around the world: healthy, sovereign communities that sit on the edges of every modern metropolis.

We're hiring a Project Coordinator to keep our first community on track - across architecture, engineering, permitting, and land. This is a coordination-heavy, detail-driven role where you'll sit at the intersection of multiple technical disciplines and make sure nothing falls through the cracks.

You'll work closely with our architecture, engineering, legal, and land teams to align plans, manage timelines, and drive the permitting process from start to finish. This role is ideal for someone who thrives on structure, communicates clearly across disciplines, and takes ownership of keeping complex projects moving.

What you'll work on

Key responsibilities include

Coordinating across architecture, engineering, legal, and land teams to ensure all site plans, technical specs, and legal documents stay aligned
Managing project timelines and holding teams accountable to key milestones
Supporting the full permitting process - from initial research and filing applications to tracking approvals and resolving municipal inquiries
Researching regulatory nuances, zoning bylaws, and land-use codes to ensure plans are compliant before submission
Reviewing plans in Revit and AutoCAD to identify technical conflicts between architectural designs, engineering constraints, or land easements
Maintaining project documentation and version control so every team is always working from the most current set of plans
Identifying potential bottlenecks in the schedule or regulatory process and proactively suggesting solutions
Running project sync meetings and following up on technical action items across all disciplines
What we're looking for
4–8 years of professional experience in Real Estate Development, Urban Planning, or Architecture
Ability to read and review plans in Revit and AutoCAD — identifying conflicts and flagging issues across disciplines
Proficiency in project management tools
Strong understanding of permitting processes, zoning regulations, and land-use compliance
Excellent communication and follow-through — you can run a meeting, write a clear summary, and make sure nothing gets dropped
Comfort working independently and taking ownership of cross-functional coordination
Education & experience
Bachelor's degree preferred (Architecture, Urban Planning, or related fields)
4–8 years of relevant professional experience (Real Estate Development, Urban Planning, Architecture etc.)
Practical coordination experience and clear communication matter more than formal qualifications