Bilingual HR/Admin Assistant (Spanish & English)

We are seeking a Remote Bilingual HR/Admin Assistant with fluency in both Spanish and English to join our team. The ideal candidate will have a background in HR or administrative support, particularly within the medical and insurance industries (preferred but not required). The role will focus primarily on payroll preparation, data entry, and administrative support, with a key emphasis on ensuring smooth HR operations and compliance in a remote work environment. While prior experience in the medical/insurance fields is a plus, we are open to candidates with strong administrative and payroll experience.

Key Responsibilities

Payroll & Data Entry

Assist in payroll preparation, ensuring accurate and timely processing of employee salaries.

Maintain employee records and manage payroll data entry.

Ensure compliance with payroll laws and internal policies, assisting with payroll audits and updates.

HR Support (Focus on Administration)

Provide general HR administrative support, including maintaining employee records and assisting with benefits administration.

Support the onboarding process for new hires, ensuring necessary documentation is completed.

Respond to employee inquiries regarding HR policies, benefits, and payroll.

Bilingual Communication

Act as the primary point of contact for Spanish-speaking employees, providing HR-related assistance.

Foster clear communication between English and Spanish-speaking employees and leadership.

Medical/Insurance Industry Knowledge (Preferred)

Support HR tasks with knowledge of medical and insurance terminology, policies, and procedures.

Assist in managing HR-related functions specific to the medical and insurance industries.

Administrative Support

Assist with general administrative tasks, such as data entry, organizing files, and preparing HR reports.

Maintain organized documentation for compliance purposes and facilitate smooth operations.

Benefits

At MySigrid, we aim to ensure the professional and personal growth of all our employees

Two weeks of paid training.

Vacation leave and Sick leave credits.

HMO Package for the employee and two dependents.

Reimbursable internet charges.

Comprehensive training and continuous learning advantages.

Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes.

High importance to work-life balance with the opportunity to work from home part of the week.

Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company.

Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.

Work in a corporate culture that encourages collaboration, with an emphasis on our core values: Integrity, Passion, Teamwork and Respect, Proactiveness, Accountability, and Determination.

Co-Working days

MySigrid has co-working offices in BGC, Ortigas, and Makati where the whole team meets once a month at a minimum.

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MySigrid is a high-end virtual executive assistant and Life Logistics Management service staffed by humans and powered by artificial intelligence. We provide the right people, platform, and processes to optimize busy executives' lives, allowing them to outsource the day-to-day activities that keep their personal and professional lives on time and target. We want to see every leader thrive with the support of an intentionally matched, exceptional executive assistant.

We have one vision, to help people lead more meaningful lives, by allowing them to spend more time on the things that matter to them.

At MySigrid, we are looking for ambitious, experienced, and tech-savvy individuals who specialize in supporting senior-level management clients and who are interested in joining a tech start-up based in Europe and Asia. This position requires the employee to serve in a remote capacity as a part of the client’s indispensable remote support structure, challenged with the task of enabling them to do what only they can do.

As an employee with MySigrid, you will be connected to the whole world and be a part of a team of Associate EAs, EAs, and Specialists, so you will never feel alone! We have been partnering with skilled, service-minded EAs, AEAs, and specialists for more years now, and we celebrate with our clients the incredible work they’ve been freed up to do thanks to our service.