Facilities Manager

Overview

Application

At Rhoda AI, we're building the full-stack foundation for the next generation of humanoid robots — from high-performance, software-defined hardware to the foundational models and video world models that control it. Our robots are designed to be generalists capable of operating in complex, real-world environments and handling scenarios unseen in training. We work at the intersection of large-scale learning, robotics, and systems, with a research team that includes researchers from Stanford, Berkeley, Harvard, and beyond. We're not building a feature; we're building a new computing platform for physical work — and with over $400M raised, we're investing aggressively in the R&D, hardware development, and manufacturing scale-up to make that a reality.

You will be the person who makes sure Rhoda AI's physical environment is safe, organized, and ready for whatever the day brings — from a VIP investor visit to a freight delivery to a broken HVAC unit. You'll be the go-to for everything building-related, interfacing with our landlord, vendors, and service providers so the rest of the team can stay focused on building robots.

What You'll Do

Building Operations

Serve as the primary point of contact for all building systems (HVAC, IT, electrical, plumbing, waste, pest control) — coordinate with the landlord, own vendor management, and own preventative maintenance scheduling

Coordinate janitorial services and arrange supplemental cleaning as needed (e.g., before important visits or demos)

Ensure common areas, conference rooms, and lab spaces are clean, organized, and operational at all times

Track spending and budget for facilities

Safety & Security

Badge and access management, security cameras, and physical security coordination with IT contractor

OSHA / workplace safety and EHS coordination

Emergency response readiness and incident management

Coordinate disposal of batteries and other specialty materials

Maintain a safe environment for employees, visitors, and contractors

Visitor & Event Coordination

Manage visitor logistics for demos, VIP visits (customers, investors, partners), and company events

Ensure conference rooms are properly set up and stocked ahead of important meetings

Coordinate with internal teams on timing, access, and special requirements for high-profile visits

Supplies & Break Room

Own break room operations: stock snacks, beverages, and kitchen supplies; manage restocking cadence and vendor relationships

Manage office supplies inventory; anticipate needs and reorder proactively

Mail, Deliveries & Receiving

Serve as the central point of contact for incoming mail, packages, and freight; sort and route to the appropriate team members

Coordinate and schedule freight deliveries — direct carriers to the loading dock, communicate with internal teams, and ensure items are properly received and logged

Manage outbound shipments and courier requests; coordinate with carriers, riggers, and movers

Facility Planning & Expansion

Own space planning and occupancy management: seating assignments, room allocation, and coordinating internal moves

Support the logistics of moves and expansions, including coordinating with the landlord, movers, and internal teams on timing and setup

What We're Looking For

3+ years of experience in facilities management, office management, or a similar operations role
Strong vendor and service provider management — able to communicate clearly, follow up, and hold people accountable
Familiarity with OSHA / workplace safety requirements and EHS coordination
Highly organized and proactive; able to manage multiple open items without things falling through the cracks
Professional and polished when interfacing with VIP guests, customers, or investors
Comfortable in a hands-on, fast-paced startup environment
Strong written and verbal communication skills
Able to access and navigate all areas of the facility, lift 25lbs, and occasionally work off-hours or weekends as required

Nice to Have (But Not Required)

• Experience supporting a lab, hardware, or R&D environment
• Familiarity with building systems (HVAC, access control, security cameras) at a coordination level
• Comfortable with basic technology tools for tracking tasks, orders, and vendor communications
• Experience managing facility transitions or office moves

Why This Role

Be the operational backbone of a fast-moving robotics company — your work creates the environment that lets world-class researchers and engineers do their best work
High ownership from day one in a role that touches every part of the company, with real visibility into what it takes to build a frontier robotics organization
Join early and grow with us — as Rhoda scales, so does this function