Administrative Assistant

About the role

As an administrative assistant joining our team, you will be required to support the professional staff of our firm in both the Australian and Manila offices.

The main responsibilities of this role will include

Managing daily correspondence with clients and other external parties, including answering direct and forwarded calls
Handling ASIC correspondence, applications, and ensuring timely lodgements
Formatting documents to ensure high quality and a professional final product
Accurately completing client engagement templates and coordinating the establishment of client entities
Keeping client files up to date and compliant
Scheduling meetings and managing Outlook calendars for managers
Preparing and issuing invoices
Performing basic data entry tasks
Communicating with Australian team members regarding administrative support needs, including weekly and monthly reminders
Assisting with the scheduling of client meetings and visits as needed
Assisting with the setup of workpapers
Managing and following up on requests for information from clients and third parties
Performing ad-hoc administrative duties as required, taking initiative to assist when needed

About the Person

You’re warm, honest and genuine and you enjoy being organized. You use your initiative to stay one step ahead when it comes to administrative tasks. You’re comfortable communicating at all levels and you’re authentic.

Open to candidates with previous experience in an office administration/secretarial role. Previous accounting firm experience will be highly regarded

Strong written and verbal English skills for communicating with our Australian and Filipino professional staff

Willing to learn and be trained for Australian accounting firm administration tasks

Strong organization skills, can manage time and multiple tasks effectively

Excellent attention to detail

Proficiency in Microsoft Outlook, Word and Excel

A positive attitude, and the ability to work well under pressure, in a high performing team

What we can offer

Our colleagues are committed, client-focused and enjoy a positive work-life harmony. Bentleys offers a supportive and positive team culture, the opportunity for growth through training and career advancement, and competitive salary packages. In addition, you can expect:

HMO on hire for yourself and dependent

Flexible working arrangement

20-day leave credits consumed at your discretion with up to 10 days convertible to cash

Bonus leave – 5 days each FY (based on eligibility)

Onsite training perks of free staff accommodation and travel reimbursement

Prime CBD location in a 5-star eco-friendly building

You may visit our website at https://www.bentleys.com.au/