Legal Executive Assistant (Remote)

Employment Type: Full-Time Contractor

Workplace: Remote

Compensation: USD $1,200 - $1,400/month

Schedule: Monday to Friday, 9:00 am - 6:00 pm PST

At HireHawk, we connect top global talent with high-performing U.S. companies. Our focus is on finding exceptional professionals who bring both expertise and drive to every role. We’re passionate about helping candidates grow their careers while supporting our clients with reliable, remote-ready talent that makes an impact from day one.

We are seeking a sharp, highly organized Executive Assistant to support the COO of a fast-paced law firm. This is a hands-on, high-impact role that goes far beyond calendar management, you will act as a true operational partner, ensuring seamless communication, coordination, and execution across the firm.

You will be instrumental in keeping the COO focused, aligned, and ahead of priorities while ensuring nothing falls through the cracks.

Responsibilities

Own and manage the COO’s calendar, including scheduling, prioritization, and conflict resolution
Act as a gatekeeper for the COO’s time, protect focus blocks and push back diplomatically when needed
Coordinate meetings across multiple stakeholders with time-sensitive deadlines
Manage the COO’s inbox: triage messages, flag urgent items, draft responses, and ensure follow-through
Draft and send internal communications to attorneys, paralegals, case managers, and staff on behalf of the COO
Handle external correspondence with vendors, courts, opposing counsel, and referral partners
Relay COO directives across departments and track deliverables through completion
Coordinate with vendors: schedule calls, track open items, and follow up on agreements
Maintain operational documents, SOPs, and firm-wide reference materials
Prepare materials for leadership meetings and reporting
Support HR-adjacent tasks, including drafting personnel communications and tracking documentation
Track and proactively flag key legal dates: mediations, depositions, hearings, and trials
Liaise with attorneys and paralegals to align the COO’s calendar with active litigation timelines
Coordinate logistics for legal events (mediators, court reporters, vendors, etc.)

Requirements

3+ years of experience as an Executive Assistant supporting senior leadership
Law firm or legal environment experience (required)
Strong preference for Personal Injury; open to Employment Law workflows
Proven ability to manage complex, high-volume calendars and inboxes
Excellent written communication skills with the ability to draft correspondence independently
High level of professionalism and discretion when handling confidential matters
Tech-savvy: experience with Google Workspace and task management tools
Experience with legal case management software (e.g., Filevine) is a plus
Experience coordinating legal proceedings (depositions, mediations, hearings, trials)
Experience working with remote teams or virtual assistants
Bilingual English/Spanish (required)

Ideal Candidate

• Anticipates and solves problems before they escalate
• Confident communicator
• Highly discreet: confidentiality is non-negotiable
• Resourceful and solutions-oriented
• Clear, concise, and professional writer

Benefits

Access to a $200k+ perk marketplace with instant discounts on 150+ services

Access up to 50% of approved earnings before payday (no credit checks or fees)

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At HireHawk, we connect exceptional talent with leading companies across the United States.

Our goal is simple: make it easier for exceptional talent around the world to access meaningful remote opportunities.

By joining our network, you’ll have the opportunity to work with top US companies looking for skilled professionals ready to make an impact.

Whether you're looking to grow your career, collaborate with ambitious teams, or find a role that fits the life you want to live — HireHawk helps you get there.

Join a global community of talented professionals and start building your dream career from anywhere in the world.