Procurement Associate - Reliever

Aboitiz Foods is an integrated regional food and agribusiness company dedicated to creating a high-performance culture anchored on our time-honored values of Integrity, Teamwork, Innovation, and Responsibility. Through the collective strengths of our subsidiaries, Pilmico and Gold Coin, we believe in sustainably feeding Asia’s growth from mill to meal.

We are constantly improving and optimizing our processes by integrating the value chain around Asia. We leverage our sector expertise and capabilities to deliver quality every time. With our world-class technology and culture of constant innovation, we devote ourselves to serving you better.

At Aboitiz Foods, we embrace change and inspire innovation, leading the way in food and agribusiness solutions. Join us as we shape the future of food in Asia and build a culture where, together, we nourish the future.

https://www.aboitizfoods.com/

Job Description

The Procurement Associate is responsible for the timely and cost-effective procurement of local materials, supplies, or services for the plant operations. He/she is also responsible for looking for reliable vendors with good after-sales service to assure economical costs to the company.

Key Duties and Responsibilities

Purchase Requisition to Purchase Order Processing

1. Determines the materials, supplies, or services needed for operation through daily review of approved Purchase Requisitions.
2. Coordinates with the internal customers for the specifications of the materials, supplies, or services particularly those that are highly technical and complex.
3. Prepares and processes all approved purchase requisitions of materials, supplies, or services by conducting bidding procedures or canvassing with different vendors.
4. Negotiates for the best possible price on all purchases.
5. Prepares purchase orders based on approved purchase recommendation summary and ensures the accuracy of all entries in a timely manner.
6. Reviews and provides guidance in the preparation of contracts, agreements, and amendments.
7. Keeps internal customers informed on updates of schedule changes and/or status of their purchase requisitions.

Purchase Order Delivery

1. Coordinates the processing of purchased materials, supplies, or services (e.g. ordering, delivery, checking, receiving, and conducting follow-up), ensuring that materials and supplies received or and services rendered are as ordered - right price with right quality and quantity delivered at the right place within the time specified by the requisitioner.
2. Identifies corrective action remedies for defective or unacceptable materials, supplies, or services and coordinates with the vendor regarding rejects, returns, or repairs.

Payment Facilitation

1. Ensures timely payment to suppliers by mediating in billing reconciliations between vendors and Accounting for settlement of invoice discrepancies for actual materials, supplies, or services ordered and delivered.

Supplier Management

1. Secures renewal and completion of supplier Accreditation requirements on a yearly basis for items being handled.
2. Assess the accredited vendor competence under the annual Vendor Performance Evaluation Rating wherein compliance with purchase order agreements is being monitored and reviewed.
3. Updates filing database for Accreditation and Vendor Performance Evaluation Rating and provide feedback to suppliers.
4. Manages existing supplier relationships to ensure continuity of delivery of materials, supplies, or services that meets performance standards of the company while seeking new ones.

Master Data Administration

Module : MM

Data Input: Purchase Info Record and Source List

The responsibilities and accountabilities of the position include but are not limited to the following

Execute, control and monitor the master data processes (for example: the creation, change, consolidation, and distribution of master data)

Determines whether or not a newly requested master data object already exists in the central system

Assemble master data input information from key stakeholders (Operations, Sales & Finance) and other master data admin to ensure the completeness, accuracy, and alignment of the data to be created or changed

Follow and maintain naming convention guidelines where applicable

Ensure data quality, compliance and consistency of master data across business systems

Perform regular master data health checks to ensure that required master data across systems are accurate, complete, up-to-date, and available

Own the resolution of all master data related issues, these include data gathering & understanding the issues through master data gap analysis, root cause analysis & correction, and coordination with various internal support team and end-user

Provide support related to master data requirements for change requests and new system implementations

Assist business process experts in defining standard operating procedures, process flows and related documentation.

Assist with the maintenance and review of system user guides particularly in the master data setup to ensure they are accurate and up to date at all times

Food Safety

Complies with quality, Halal, health, and food safety policy, standards, and regulations of the company.

Responsible for reporting problems related to Halal, food safety & quality management system to the QSHEP department.

Other Duties & Responsibilities

Actively participate in all company programs and activities under quality improvement, safety & security, sustainability, corporate social responsibility, risk management etc.

Performs other related tasks as may be assigned by the Team Leader.

Qualifications

Education

Bachelor’s degree, preferably in a business-related course.

Experience

2 – 3 years experience in procurement, preferably in feed mill operation.

Experience using SAP 4HANA

Experience in the ERP project implementation is a plus

Preferably with previous master data management experience in a manufacturing environment

Experience working in a cross-functional, team-oriented, collaborative environment.

Other Requirements

1. Working knowledge in procurement procedures, logistics, and inventory management.
2. Preferably have knowledge in milling operations.
3. Buying and negotiation skills.
4. Planning, analysis, and good judgment skills.
5. Strong interpersonal relationship skills.
6. High sense of urgency.
7. Integrity and common sense.

Additional Information

Full Onsite work Setup, Mondays to Saturdays
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