Administrative Assistant

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,500 employees operate a network of 2,500 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

At all times, complies with SGS Code of Integrity and Professional Conduct.

Open Job Numbers, Process Invoicing, and Follow Up on Invoices (BOSS, SIR, SAT and/or SAP)

Register and open new job numbers in internal systems, ensuring all required information is complete.

Generate invoices and track payment status for each client, notifying relevant stakeholders of delays or issues.

Coordinate with the accounting department to resolve billing discrepancies or payment issues.

Prepare regular invoicing and workflow reports to maintain transparency and control.

Maintain Databases and Internal Systems (Pricelist in BOSS and /or SAP)

Regularly update product, service, pricing, and commercial condition information in internal systems.

Verify the accuracy and consistency of data to ensure it reflects actual business operations.

Coordinate with sales, finance, and operations teams to integrate relevant changes or updates.

Generate reports and data analyses as needed to support decision-making.

Manage and Archive Digital Documentation

Organize and maintain digital documents systematically for easy access and retrieval.

Ensure compliance with internal storage policies and information confidentiality standards.

Collaborate with other teams to keep documentation up-to-date and remove duplicates or outdated information.

Qualifications

Bachelor’s degree in administration, Secretarial Studies, or similar.

Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word).

Advanced proficiency in Windows-based applications.

Good command of the English language (B2+)

Additional Information

Why SGS?

Global and very stable company, world leader in the TIC (Testing, Inspection and Certification) industry.

Flexible schedule and hybrid model.

SGS university and Campus for continuos learning options.

Multinational environment where you will work with colleagues from multiple continents.

Benefits platform.

Join Us

At SGS we believe in innovation, collaboration, and continuous improvement. We offer a supportive and inclusive work environment that encourages professional growth and personal development.