Strategic Operations and Systems Partner

Role Overview

Provide high level executive and operational support to a fast paced global executive managing multiple business ventures
Serve as a trusted partner who reduces executive cognitive load and creates structure across shifting priorities
Operate with discretion, sound judgment, and strong independent execution
Support both day to day execution and higher level coordination across multiple workstreams
This is not a traditional assistant role. It requires ownership, maturity, and executive level thinking

Key Responsibilities

Provide executive support through administrative management, follow ups, coordination, and strategic support tasks
Coordinate frequent international travel, including travel agency communication, meet and greets, and ground transportation
Maintain and improve workflow automations to reduce administrative burden
Troubleshoot automation issues and help optimize systems and processes
Support project management and task coordination across multiple priorities and ventures
Assist with calendar and email management while maintaining structure and continuity
Prepare summaries, organize information, and turn ambiguity into clear next steps
Support meeting workflows through preparation, coordination, and follow through
Respond flexibly to urgent matters and occasional weekend needs when required

Key Qualifications Needed

Must Have

5 or more years of verified experience supporting C suite executives or founders in high growth or demanding environments
Proven experience in elite executive support, not just task based assistance
Strong decision making ability and the capacity to work independently with minimal supervision
Excellent written and verbal communication skills suitable for executive level interactions
Strong sense of ownership, reliability, and follow through
Ability to anticipate needs, think ahead, structure ambiguity, and execute quickly and accurately
Maturity, discretion, and professionalism in handling confidential and sensitive matters
Strong project coordination and follow up discipline
Ability to support a frequently traveling executive across multiple priorities and business interests

Preferred

Experience with workflow automation and AI driven tools
Familiarity with platforms such as Zapier and Make.com
Strong working knowledge of ChatGPT and related AI tools for drafting, synthesis, research, and organization
Experience identifying automation opportunities, implementing workflow improvements, and resolving blockers in automated systems

Required Skills

Operations

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