Executive Assistant

We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and help keep our operations running smoothly. In this versatile role, you’ll manage calendars, communications, and day-to-day priorities for C-level leaders, while also taking an active role in office management and event coordination.

This role requires a high level of attention to detail and the ability to prioritize effectively in a dynamic environment. The role is onsite: 5 days a week, distributed between our Wollerau and Zurich office.

Responsibilities

Manage and coordinate calendars for C-level executives, including scheduling meetings, appointments, and travel arrangements
Serve as the first point of contact for internal and external communications on behalf of leadership
Organize executive-level meetings, prepare agendas, and take meeting minutes when needed
Maintain clear records and documentation for executive schedules and company matters
Anticipate executive needs and proactively address administrative issues
Oversee general office management tasks, including supplies, facilities, and vendor coordination
Organize internal and external events, such as team offsites, leadership workshops, and client meetings

Requirements

• Minimum 5 years of prior experience in a Personal or Executive Assistant role
• Strong organizational and multitasking skills with the ability to prioritize effectively
• Excellent verbal and written communication skills in English and German
• Discretion and trustworthiness when handling sensitive information
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) or equivalent tools
• Strong time management and problem-solving skills

Bonus if you have

• Experience working with international teams or across time zones
• Familiarity with digital tools such as Google Workspace, Zoom, Slack, or Notion
• Background in business administration, project coordination, or customer support
• Interest or experience in the logistics, tech, or supply chain sector