Administrative Assistant - Sales CALA

Role and Responsibilities WE REQUIRE SFA EXPERIENCE
Support Marianne Wilt, Lori Frino and Elizabeth Bieler & occasionally Sales Coordinators
Proposals (Cvent, MI Leads, Q9 Proposals, Sales Companion, RFP’s)
Contracts
Addendums
Turnovers (update CI or SFA to match the contract, Send out turnover notice to hotel)
Invoices
Build and update Room Blocks in CI/SFA
Build and update Event Agendas in CI/SFA
Send BE’s
Deposits (Send Sertifi Links to clients or Emails to Accounting for deposits)
Correspondence (clients, hotels, colleagues, send deposit receipts, countersigned contracts and addendums and general correspondence & Collateral)
Research
Name Tags
PowerPoints
Excel Spreadsheets ( room rate calculations, meal plan, contracts)
Weekly Funnel Calls
Luxury Team: Run PHT Report- distribute to team and properties in advance of calls.
Organize the order for the Funnel Call
Schedule monthly, may need to cancel or reschedule call.
Resort Champion:
Resort Champion and backup for three of the resorts
Collect, update and share information on the above-mentioned Hotels in OneNote, Teams, Contracts, Proposals, Cvent
Maintain accuracy of all information, property information, etc.
PowerPoints:
Update PowerPoint Presentations and create new ones using Canva if needed. Gather information and images on our properties to share with customers.
Luxury Funnel Formatter Report
Prepare the Luxury Funnel Report into Excel Sheet and email it out to the team
Update the Quote Expiration Date, Enter Missing # of attendees or peak rooms on the report and update the Completed Response Status if past due.
Onboarding New Hotels to Portfolio
Teams Access
Proposal Access
Access to Sertifi
Training new hires
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
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