Contract Billing Specialist

Discover your 100% YOU with MicroSourcing!

Position: Contract Billing Specialist

Work setup: Night shift | Work from home

Why join MicroSourcing?

You'll have

Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses

A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

Career Growth: Take advantage of opportunities for continuous learning and career advancement.

Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Position Summary

The Contract Billing Specialist provides comprehensive revenue cycle support across multiple client organizations on a contract basis. This role manages the full billing lifecycle — from charge entry through payment posting and collections — across multiple electronic health record (EHR) and practice management systems. The ideal candidate is a self-directed billing professional who thrives in a fast-paced, multi-client environment and brings deep knowledge of behavioral health billing practices.

Key Responsibilities

Charge Entry & Claim Submission
Access and navigate multiple EHR and practice management systems on behalf of contracted clients to enter and submit charges accurately and on time
Review clinical documentation to ensure charges reflect services rendered and are supported by appropriate diagnosis and procedure codes (CPT, ICD-10, modifiers)
Verify patient demographics, insurance information, and authorization requirements prior to claim submission
Submit claims electronically through client-designated clearinghouses or payer portals, following payer-specific formatting and billing rules
Denials & Rejections Management
Monitor and work denials and rejections queues across all contracted client accounts
Identify denial trends by payer, provider, or service type and escalate patterns to client leadership with actionable recommendations
Research payer policies, appeal requirements, and timely filing deadlines to determine the appropriate resolution path for each denied claim
Draft and submit appeals with supporting clinical documentation, authorization records, and billing narratives as needed
Coordinate with client clinical and front office staff to obtain missing information or corrected documentation required to resolve denials

Payment Posting

Post electronic remittances (ERAs) and manual Explanations of Benefits (EOBs) accurately across all client accounts
Reconcile posted payments against deposit records and identify and resolve discrepancies
Process contractual adjustments, write-offs, and patient responsibility balances in accordance with each client's payer contracts and policies
Identify underpayments and coordinate corrected payment requests or recoupment responses as needed
Patient & Client Invoicing
Generate and distribute patient statements and invoices according to each client's billing cycle and policies
Manage self-pay and patient responsibility balances, including follow-up on outstanding invoices
Prepare and deliver periodic invoicing to contracted organizational clients (e.g., facilities, partner agencies) for services rendered
Respond to patient and client billing inquiries in a professional and timely manner
Reporting & Communication
Maintain organized, up-to-date billing records and activity logs for each contracted client
Provide regular billing status updates, aging reports, and collections summaries to client contacts
Participate in billing review calls or meetings with contracted clients as scheduled
Flag compliance concerns, credentialing gaps, or authorization issues that may impact reimbursement

Qualifications

Required

Minimum 2–3 years of medical billing experience encompassing charge entry, denials management, payment posting, and patient billing
Demonstrated ability to work within multiple EHR and/or practice management systems simultaneously
Strong knowledge of CPT codes, ICD-10 diagnosis codes, and modifiers specific to behavioral health and outpatient mental health services
Experience with ERA/EOB reconciliation and payment posting workflows
Familiarity with commercial, Medicaid, and Medicare payer requirements and appeals processes
Highly organized with the ability to manage billing responsibilities across multiple client accounts without loss of accuracy or timeliness

Preferred

Prior experience in a contract, remote, or multi-client billing role
Exposure to behavioral health EHR platforms such as Valant, Therapy Brands, SimplePractice, KIPU, AdvancedMD, Credible, or similar
Experience with Waystar or comparable clearinghouse platforms
CPC, CPB, or other medical billing/coding certification
Knowledge of Montana Medicaid and regional commercial payer policies
Skills & Competencies
Fluency in multiple EHR and practice management environments with the ability to onboard quickly to new systems
Strong analytical skills with attention to detail across high-volume, multi-client workflows
Excellent time management and ability to prioritize across competing deadlines
Clear written and verbal communication, including the ability to explain billing issues to non-billing staff
Discretion and professionalism in handling sensitive patient and financial data
Commitment to HIPAA compliance and billing integrity across all client engagements

Work Environment

This is a remote position. The Specialist must maintain a secure, HIPAA-compliant work environment and reliable internet access. Availability during core business hours is required, with flexibility to accommodate multiple client time zones or billing cycles as needed.

Prior experience in a contract, remote, or multi-client billing role

Exposure to behavioral health EHR platforms such as Valant, Therapy Brands, SimplePractice, KIPU, AdvancedMD, Credible, or similar

Experience with Waystar or comparable clearinghouse platforms

CPC, CPB, or other medical billing/coding certification

Knowledge of Montana Medicaid and regional commercial payer policies

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About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

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