Operations and Admin Coordinator (030-990)

​​Looking for Philippines-based candidates

Job Role: Operations and Admin Coordinator (Inventory & Reporting)

Compensation range: $2,000 AUD - $2,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are

At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is

Our client is an Australian-based premium distributor partnering with professional haircare brands that are known for innovation, quality, and sustainability. Rather than simply supplying products, they focus on helping salon owners and stylists grow thriving businesses through education, support, and long-term partnerships.

Working closely with creative professionals across the industry, they champion brands that inspire artistry, encourage individuality, and deliver meaningful results. Their mission is to empower salon businesses to achieve greater success—both creatively and commercially—by providing the tools, knowledge, and support needed to grow with confidence.

Role Overview

We're looking for a proactive and highly organized Operations and Admin Coordinator to support the day-to-day operations of a growing Australian business. This role combines inventory management, reporting and analytics, supplier coordination, and executive support, making it ideal for someone who enjoys both operational detail and business administration.

You'll play a key role in maintaining accurate inventory records, generating business insights through reporting, supporting purchasing and forecasting activities, and helping the founder stay organized and focused on strategic priorities. This is an opportunity to become a trusted member of a collaborative team where your work will directly contribute to business growth and operational excellence.

Key Responsibilities

Inventory Management

Oversee inventory operations to maintain accurate stock levels and proper stock rotation
Monitor stock movement and coordinate with suppliers to ensure timely replenishment
Conduct regular inventory audits and reconcile physical vs system records
Maintain and update the inventory management system
Reporting & Analytics
Generate regular reports on stock levels, turnover rates, and order fulfilment
Analyse inventory data to identify trends, forecast demand, and optimise product performance
Produce customised reports on sales results, education outcomes, and purchasing for management
Provide actionable insights to improve inventory management and forecasting
Forecasting & Demand Planning
Collaborate with sales and operations to anticipate future stock needs
Use sales trends, seasonality, and historical data to inform purchasing decisions
Order & Supplier Administration
Process purchase orders and customer orders accurately and efficiently
Communicate with suppliers to coordinate deliveries and resolve discrepancies
Manage order tracking, shipping schedules, and inventory records
Executive & Founder Support
Manage the founder's inbox — filtering, prioritising, and flagging items that need attention
Coordinate calendar scheduling, meeting prep, and follow-ups on behalf of the founder
Draft correspondence, prepare briefing notes, and handle ad hoc administrative requests
Track action items, deadlines, and priorities across active projects
Book flights and other logistical travel needs
As the role evolves, take on broader operational and strategic support responsibilities

Cross-Department Collaboration

Work closely with management and the sales & education team, providing admin support and surfacing data trends
Support process improvements and documentation as the business scales

Requirements

Required Skills and Qualifications

2–3 years minimum experience in operations coordination, including inventory management and reporting
Strong experience with inventory management software and Excel / Google Sheets — you know your way around a spreadsheet
Demonstrated use of AI tools (Claude preferred)
Solid organisational skills with strong attention to detail
Analytical mindset — you enjoy digging into numbers to find patterns and improvements
Proactive, solutions-driven attitude — if you see a better way, you speak up
Great written and verbal communication skills in English

Nice to Have

Experience in the hair, beauty, or FMCG sector is highly desirable but not essential
Experience supporting a founder or senior executive in a PA/EA or operations capacity is a strong plus

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to

Disclose any existing ongoing roles or client work

Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Visit website

At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.