Senior HR Operations / Global Employment Specialist

GET TO KNOW US

Ideals is a global B2B SaaS product company recognized as the most highly rated and customer-centric brand https://www.g2.com/categories/virtual-data-room?tab=highest_rated in the secure business collaboration market. Trusted by over 2,000,000 users from 300,000 companies globally, we help people run high-stakes processes and make important decisions with less stress, higher quality, and shorter hours.

Ideals Virtual Data Room (VDR) https://www.idealsvdr.com/: Secure document sharing and collaboration for due diligence, fundraising, corporate reporting, licensing, clinical trials, and other complex transactions.

Ideals Board https://idealsboard.com/: Board and leadership collaboration platform for faster, safer, and more compliant decision-making.

THE ROLE

At Ideals, we've experienced rapid growth and expanded our operations across 30 locations within Europe, America and Asia with a current headcount of 500 people. We continue to scale and operate globally, and we're gearing up to establish new locations to reach 900+ Idealers in the next 3 years.

We are looking for a Senior HR Operations / Global Employment Specialist remotely in Ukraine to ensure our processes and contracts are compliant with the local regulations as we scale. You will be a dedicated point of contact for all employment and migration matters across locations we hire in, with specific requirements from an Employment and Compliance perspective, and take part in new locations set up.

You will collaborate closely with the People Operations Team, the Legal Team, external providers as Employer of Record, and report to the Director of People Operations https://www.linkedin.com/in/msofia/.

WHAT YOU WILL DO

• Provide comprehensive HR support: resolve employment-related queries, manage paperwork, and process leave requests timely and efficiently
• Coordinate with Employer of Record (EORs), legal advisors, and immigration consultants to ensure compliance with local laws
• Set up new hiring locations, ensuring adherence to local regulations
• Maintain our HRIS and ensure data accuracy
• Coordinate and arrange visas, work permits, and provide internal consultations on immigration matters
• Support internal teams in audit and tender processes
• Contribute to compliance gaps analysis across locations and support solutions implementation
• Develop an internal knowledge base on employment law, internal policies and practices

WHAT YOU BRING

• Hands-on experience in People Operations, Global Employment, or related fields
• B2+ English proficiency
• Demonstrated expertise in official employment operations
• Strong negotiation and relationship-building skills with providers and partners
• Effective communication and problem-solving skills
• High attention to detail, adaptability, and consistency in work
• Ability to create clear, readable, and user-friendly policies and guides

NICE TO HAVE

• Background in Legal / Global Mobility / Tax / Accounting
• Experience managing visa and work permit processes
• Experience of cooperation with EoRs

OUR ASSESSMENT PROCESS

• Intro with the Talent Acquisition Specialist (50 mins)
• Test Task (~6 hours)
• Test Task discussion with Hiring Manager interview (60 mins)
• Competency-Based Interview (90 min)
• Hiring Manager interview (120 mins)

WHAT WE OFFER

We highly value our people, so we will empower you with all the resources and support to help you reach your full potential.

FOR YOUR BEST WORK

• Remote-first flexibility to shape your ideal workday
• Home workplace budget
• Resilient home budget for Ukraine-based teammates
• Resilient office in Kyiv & co-working expense coverage
• Individual IT budget for extra equipment
• Top-tier tech and AI-powered tools

FOR YOUR GROWTH

• Access to Ideals Academy with numerous courses
• Investment in external learning and development activities
• Guidance in Personal Development Plan creation
• Professional literature and subscriptions coverage
• Support of your passion as a speaker or writer
• Internal talent mobility opportunities

FOR YOUR WELL-BEING

• Medical insurance and Wellness Package for sports activities
• Full coverage of mental health sessions for Ukrainian teammates
• Funding for sports competitions
• 20 business days of paid time off per year
• Unlimited health-related time-off

EXTRA PERKS

• Budget for meetups with your local team
• Generous internal referral program

OUR CULTURE

Commitment, Excellence, Collaboration, Trust and Care are core values to the Ideals team. For us, these are the principles that every Idealer lives and breathes. We are on the lookout for like-minded individuals who share our values. By doing so, we create a team where talents feel at ease and work to the best of their abilities.

Discover more https://ideals.jobs/our-culture/.

Ideals is an equal opportunity employer

Ideals is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and invite applications from people from all walks of life. We don’t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, or citizenship.