Virtual Assistant

About the Role

We are seeking a reliable, detail-oriented, and tech-savvy Virtual Assistant to support specialized research and title-related operations. This role is ideal for someone who enjoys investigating records, working with online systems, leveraging AI tools, and maintaining high levels of accuracy. The successful candidate will become a key member of the team, supporting document retrieval, title searches, reporting, and light administrative functions. Because training is extensive, we are looking for someone interested in building a long-term career with the company.

Key Responsibilities

● Conduct online title searches and property-related research.

● Retrieve documents from county Recorder of Deeds and other public record systems.

● Analyze records and compile findings into organized reports.

● Utilize AI tools, including ChatGPT and similar platforms, to assist with research, summarization, and report generation.

● Perform internet research on a variety of topics as needed.

● Maintain accurate records and documentation.

● Support light administrative tasks, including email management and communication follow-up.

● Collaborate with team members to ensure timely completion of assignments and projects.

Required Qualifications

● Strong internet research skills.

● Excellent attention to detail and ability to work accurately with legal, property, or public records.

● Comfortable learning and using new software platforms.

● Experience with AI tools such as ChatGPT or similar productivity applications.

● Strong written English communication skills.

● Highly organized with the ability to manage multiple tasks Independently.

● Dependable, self-motivated, and able to work remotely with minimal supervision.

Preferred Qualifications

● Experience conducting title searches, property research, or document retrieval.

● Familiarity with public records databases or Recorder of Deeds systems.

● Experience using Qualia or similar title/real-estate software.

● Previous virtual assistant, administrative, or operations support experience.

● Candidates based in the Philippines are strongly encouraged to apply.

Software & Tools

The role will involve working with

● Gmail

● ChatGPT and other AI tools

● Qualia

● County Recorder of Deeds systems

● Other web-based business applications as needed

General software proficiency is more important than experience with any specific platform, as training will be provided.

What We're Looking For

● A long-term team member who values stability and growth.

● Someone who is curious, resourceful, and enjoys solving problems through research.

● A professional who can learn processes quickly and maintain a high level of accuracy.

● A team player who is comfortable working independently in a remote environment.