Accounting and Collections Assistant

• Working hours: EST timezone
• Company location: United States
• Candidates location: LatAm

• Please, upload you resume in ENGLISH

About the company

This U.S.-based company has been a leader in the industry for over 30 years, providing high-quality financial management services. They are looking for a detail-oriented Accounting and Collections Assistant to join their team. With a strong focus on accuracy and compliance, they need someone who can manage financial records, process invoices, and handle collections with professionalism and efficiency.

About the role

In this role, you will be responsible for managing financial records, processing accounts payable and receivable, handling invoices and tax payments, and ensuring accurate bookkeeping. Additionally, you will interact with customers regarding billing inquiries, handle collections via email and phone, and prepare financial reports for company leadership. The ideal candidate has experience with bookkeeping software, such as QuickBooks or EAutomate by ECI, and a strong understanding of accounting processes.

Responsibilities

• Bookkeeping & Financial Management: Manage accounts payable and receivable.
• Financial Reporting: Process invoices, tax forms, and dynamic P&L reports.
• Reporting: Prepare and submit accurate weekly/monthly financial reports for leadership.
• Collections & Customer Interactions: Handle billing inquiries and collections via email and phone. Maintain professionalism and empathy while resolving billing disputes.
• General Accounting Support: Assist in maintaining compliance with accounting standards and tax regulations.

Must-haves

• Proven experience in bookkeeping with a solid understanding of accounts payable/receivable.
• Hands-on experience verifying financial transactions and ensuring accurate ledger entries..
• Strong skills in handling customer billing inquiries and managing collections professionally.
• Proficiency in Excel, QuickBooks, or similar accounting tools.
• Ability to bring books to the trial balance stage and perform financial reporting checks
• High accuracy and attention to detail in all financial tasks.
• Fluency in English and Spanish (spoken and written).

Nice-to-haves

• Experience with EAutomate by ECI or other industry-specific bookkeeping software.
• Background in financial reporting and generating weekly/monthly reports for leadership.