Bid Coordinator

As a Bid Coordinator, you will play a critical support role in the pre‑construction and estimating process, helping drive successful project pursuits through effective subcontractor outreach, communication, and bid management. You will work closely with Pre‑Construction Managers, estimators, and project teams to ensure subcontractors receive accurate bid documents, submit timely proposals, and meet TrueNorth’s expectations for quality and responsiveness.

Key Accountabilities

• Subcontractor Solicitation & Outreach: Coordinate bid invitations by distributing drawings, specifications, and project details to qualified subcontractors and conducting follow‑up to maximize proposal participation.
• Bid Document Management: Organize and maintain bid files, drawings, addenda, RFI responses, and subcontractor communications to ensure accuracy and consistency.
• Communication & Support: Serve as the primary point of contact for subcontractors during bidding, answering logistical questions and routing technical inquiries as needed.
• Proposal Tracking & Reporting: Monitor bid status, track subcontractor responses, update bid lists, and provide reporting to pre‑construction leadership.
• Historical Cost Analysis & Reporting: Analyze historical cost data and past project pricing to support estimating accuracy, benchmarking, and continuous improvement.
• Estimate Templates & Bid Forms: Update, maintain, and improve estimating templates, bid forms, and standard pre‑construction documentation to ensure consistency and accuracy.
• Estimating Team Support: Assist with takeoffs, data entry, file formatting, and administrative coordination to support estimators.

What We're Looking For

• Organized Estimating Support Professional: 1–3 years of experience in construction administration, estimating support, or a related role. Proven ability to manage multiple bid deadlines and priorities.
• Subcontractor Relationship Builder: Comfortable communicating with subcontractors and vendors. Confident in follow‑up, outreach, and maintaining professional working relationships.
• Detail‑Oriented Coordinator: Strong attention to detail with the ability to manage drawings, specifications, bid documents, and data accurately.
• Analytical & Data‑Focused: Interest or experience in reviewing historical cost data, pricing trends, and bid information to support estimating accuracy.
• Tech‑Savvy Professional: Proficient in Microsoft Office (Excel, Word, Outlook) and comfortable learning construction and estimating software.
• Team‑First Mindset: Collaborative, proactive, and service‑oriented with a strong alignment to company’s values of integrity, accountability, and teamwork.

Requirements

• This is a full time role
• Up to $8/hr
• 100% Remote