Administrative Assistant

ABOUT THE ROLE

We are seeking a Administrative Assistant to join our team supporting the Los Alamos National Laboratory! This position is full-time or part-time and will be based out of Los Alamos, New Mexico. This role will be short-term (~6 months) ending in December 2026.

Responsibilities

• Scan and securely shred physical documents in accordance with office procedures.
• Organize, maintain, and update digital and electronic files.
• Track, receive, and relay messages to appropriate staff.
• Draft, prepare, and distribute internal and external correspondence.
• Maintain organized electronic and hardcopy filing systems.
• Coordinate calendars, schedules, meetings, and related logistics.
• Assist with travel arrangements and coordination as needed.
• Order and manage office supplies and basic inventory.
• Serve as a resource for staff regarding established administrative policies and procedures.

Requirements

• Education & Years of Experience – High School Diploma and 1+ years of relevant experience.
• Citizenship – To be considered, you must be a United States (U.S.) citizen due to the federal nature of the work.
• Clearance – To be considered, you must be able to obtain and maintain a government issued clearance, if needed.

About the Site

The NNSA's Los Alamos National Laboratory (LANL), located in Los Alamos, New Mexico, is a design laboratory responsible for the safety and reliability of the nuclear explosives package in nuclear weapons. This lab possesses unique capabilities in neutron scattering, enhanced surveillance, radiography, and plutonium science and engineering (energy.gov http://energy.gov).

ABOUT GEM

GEM Technologies, Inc. (GEM) is an award-winning federal contractor with more than 30 years of experience providing environmental, construction, facility management, and technical services to federal agencies, state and local governments, and commercial organizations. Founded in 1994 as a nuclear engineering firm to support federal operations in East Tennessee, GEM has since expanded into a nationwide, multi-disciplinary provider with over 270 employees and a diverse portfolio of contracts in the environmental, nuclear, and defense sectors. Some reasons to join GEM are:

• Our philosophy – We believe in the power of effective collaboration and recognize that good partnerships are the building blocks to success.
• Our relationships – Partnering with federal clients, we solve complex problems, exceed expectations, and advance critical missions.
• Our team – We are committed to managing a cohesive workforce and cultivating a supportive workplace for our employees on contracts and in-office.
• Our community involvement – Supporting our communities, we invest time and money in local schools and non-profit organizations.

COMPENSATION AND BENEFITS

GEM’s offered compensation is dependent on candidates’ education, qualifications, and relevant years of experience. To recruit and retain our exceptional staff, we offer the opportunity to elect benefit packages that best suit our employee’s needs; this includes, but is not limited to, a competitive Salary, Medical, Dental and Vision Insurance (including HSA & PPO options), Paid Time Off (PTO), Paid Holidays, Life Insurance, and a matching 401(k) Retirement Plan.

Please Note: With the exception of mandated state requirements, GEM does not publish salary information on external job boards; as such, most ranges listed are estimates made by vendors and not actual salary ranges.

EQUAL OPPORTUNITY EMPLOYER

GEM Technologies, Inc. is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.