Executive Assistant/Sales & Operations Support (008-00963)

​​Looking for Philippines-based candidates

Job Role: Executive/AdminAssistant (Sales & Operations Support)

Compensation range: $1,500 AUD - $2,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A well-established supplier and design partner within the architectural surfaces and interior finishing industry, specialising in high-quality tile and stone solutions for residential, commercial, and construction projects.

With a strong presence in the local market, the business supports a wide range of clients including homeowners, builders, architects, and interior designers.

Role Overview: We are seeking a reliable, highly organised Executive / Administrative Assistant to support our sales and administration team across day-to-day operations, customer communication, and back-office coordination.

This role is ideal for someone who is detail-oriented, comfortable working in a fast-paced environment, and confident handling both customer-facing and administrative tasks.

Key Responsibilities

• Prepare, format, and send customer quotations and assist with basic estimating support, including compiling inputs, pricing assistance, and documentation preparation
• Respond to incoming customer enquiries via phone and email in a professional and timely manner
• Follow up on quotations to support conversion and maintain an active sales pipeline
• Process and finalise sales transactions within the ERP system
• Maintain accurate and up-to-date customer records, internal documentation, and filing systems
• Provide general office administration support, including scheduling, coordination, and document handling
• Support tasks such as calendar coordination, meeting support, and internal communication assistance
• Assist with broader administrative and sales support functions as required to keep operations running smoothly

Required Skills and Qualifications

• Experience supporting executives or teams in an EA/admin capacity
• Experience supporting estimating, quotations, or sales administration (preferred)
• Confident using Microsoft Office (Outlook, Excel, Word) and general business systems
• Experience using ERP systems
• Strong data entry skills with high attention to detail and accuracy
• Ability to work independently, manage priorities, and stay organised without close supervision
• Proactive mindset with strong follow-up discipline and accountability
• Strong written and verbal English communication skills
• Exposure to Xero or basic bookkeeping support
• Dependable, structured in approach, and takes ownership of work
• Comfortable balancing customer communication, administrative precision, estimating support, and sales coordination in a fast-paced environment

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)