Executive Assistant and Content Creator - Independent Contractor

Job Title: Executive Assistant & Content Creator to Founder & CEO

Job Overview

We are seeking a highly organized, proactive, Executive Assistant & Content Creator to support a

Founder & CEO at an innovative startup at the intersection of real estate and marketing. This role

blends executive support, lead management, agent onboarding, contract administration, and social

media content coordination. You’ll be a key extension of the Founder, helping manage incoming

agent inquiries, scheduling meetings, ensuring consistent follow-up, keeping contracts, and

supporting short-form social media content creation. The ideal candidate is detail-oriented,

tech-savvy, adaptable, and comfortable juggling both administrative and creative tasks in a

fast-paced startup environment.

Responsibilities

Executive & Administrative Support

• Manage inbox and respond to incoming agent inquiries in a timely, professional manner
• Schedule introductory and onboarding calls with agents
• Maintain calendar organization and ensure meetings are properly booked and confirmed
• Maintain organized digital filing systems for contracts, agents, and reports
• Prepare, send, and track agent contracts using DocuSign
• Create Stripe payment links and incorporate them into contracts or follow-up emails
• Prepare zip code and market reports using Excel and incorporate findings into proposals
• Track and input data into the company CRM system (Airtable)
• Monitor, report, and help improve sales progress and lead pipeline movement
• Create and execute follow-up plans for warm and cold leads
• Follow up on communications with potential clients and prospects to ensure momentum and

completion of action items

• Create and maintain internal process outlines and documentation for repeatable tasks
• Coordinate with internal and external stakeholders, managing communication on behalf of the CEO

Content & Social Media Support

• ● Assist with social media content creation, including: 15–30 second short-form video content
• (Reels, Shorts, LinkedIn videos) and static posts and captions
• ● Organize, schedule, and submit content for review and approval
• ● Use Canva to format and polish content as needed
• ● Coordinate posting on various social media platforms
• ● Track basic social media engagement metrics (e.g., views, likes, comments, shares, follower
• growth)
• ● Report on engagement trends and performance insights to support weekly check-ins and
• content discussions

● Execute email marketing campaigns using Customer.io, including

• ● Setting up campaigns and workflows based on provided strategy and copy
• ● Uploading audiences, scheduling sends, and managing basic automation
• ● Monitoring campaign status and ensuring successful execution

Requirements

• ● Minimum 3 years of experience as an Executive Assistant, preferably supporting C-level
• executives
• ● Fluent in English – both written and spoken, with exceptional communication skills
• ● Strong follow-up skills and comfort communicating with prospective agents
• ● Experience using Canva and/or Adobe
• ● Experience executing email campaigns on marketing platforms
• ● Strong attention to detail, organizational skills, and ability to work independently
• ● Ability to thrive in a remote, startup environment with changing priorities
• ● A strong sense of urgency

Preferred

• Previous experience in real estate or marketing industries
• Familiarity with project management tools

Tools You’ll Use

• Airtable (CRM, lead tracking, agent management)
• Google Workspace (email, calendar management, shared folders)
• Canva (content creation and design)
• Excel (zip code and market reports)
• DocuSign (contracts)
• Stripe (payment tracking and links)
• Social Media Platforms (LinkedIn, Facebook, Instagram)
• Customer.io (email campaigns)