Project Intake & Governance Manager

BPM – where caring and community are in our company DNA. We are always striving to be our best selves and are compelled BPM – where caring and community are in our company DNA. We are always striving to be our best selves and are compelled to ask the questions that lead to innovation.

As a [Job Title] at BPM UK, you will be part of an exciting growth journey as we establish and expand our UK presence. BPM has a strong global advisory focus, and the UK team is at the forefront of this expansion. Our people-first culture sets us apart—we combine the best of UK business practices with the backing and resources of a well-established international firm.

You will work with ambitious, high-growth clients, including recognizable UK brands, as they navigate the complexities of international expansion. At BPM, we take a true advisory approach, partnering with clients throughout their business lifecycle to provide strategic insights across tax, finance, and business operations.

At BPM, you will broaden your skills, challenge yourself, and make a difference for your colleagues and communities. Our entrepreneurial spirit drives us to see and do things differently. Our passion for people makes BPM a place where everyone feels welcome, valued, and part of something bigger. Because People Matter.

What You Get

International Exposure & Collaboration – Work alongside a global team, integrating with US colleagues and clients.

Flexible Working Arrangements – Hybrid model with regular Central London team meetups and colleague events.

Challenging & Exciting Client Work – Serve a diverse client base, from UK-based high-growth companies to North American businesses expanding internationally.

A Strong, People-First Culture – We prioritize work-life balance, career development, and flexibility, setting us apart from traditional firms.

Professional Growth & Development – Support for ACA, AAT, and other professional qualifications, with structured training, mentorship, and learning opportunities.

Position Summary

The Project Intake & Governance Analyst is responsible for managing the organization’s project intake process, ensuring initiatives are evaluated, documented, and prepared for leadership review.

This role serves as the central coordinator for new project requests, partnering with business and IT stakeholders to gather requirements, facilitate intake reviews, and support prioritization and approval workflows.

The position operates within the IT PMO and plays a key role in improving visibility, consistency, and decision-making quality across enterprise initiatives.

Key Responsibilities

1. Intake Process Management

• Serve as the primary point of contact for all incoming project requests
• Manage and administer the project intake workflow from submission through approval/denial
• Ensure all submissions include required documentation (business case, scope, risks, timeline, etc.)
• Perform initial qualification of requests (project vs. operational work)

1. Governance & Review Coordination

Partner with requestors and stakeholders to develop key project inputs, including (but not limited to)

• Business case and problem statement
• ROI and financial impact details
• Risks, dependencies, and constraints
• Implementation approach and scope

Coordinate intake review cycles, including

• Meeting preparation and facilitation when necessary
• Tracking decisions and follow-ups
• Ensure governance standards and processes are followed
• Maintain transparency of request status to stakeholders

1. Prioritization & Data Support

Assist in scoring and prioritization of requests based on defined criteria

Compile and present

• Estimated timelines
• Resource needs
• Risks and dependencies
• Support leadership by providing clear, structured decision inputs

1. Stakeholder Engagement

• Partner with business and IT teams to refine project requests
• Communicate intake expectations and timelines to requestors
• Provide guidance on intake requirements and templates
• Escalate gaps, risks, or incomplete submissions as needed

1. Process Improvement & Reporting

Identify and recommend improvements to the intake process

Track and report on

• Intake volume
• Approval rates
• Cycle times
• Maintain intake documentation, templates, and tools

Required Qualifications

• 4–6+ years of project management or PMO experience
• Experience working in cross-functional, matrixed environments
• Strong organizational and documentation skills
• Ability to gather and synthesize business and technical information
• Experience with project intake, governance, or PMO processes preferred
• Proficiency in project tools (e.g., Monday.com)

Preferred Qualifications

• Experience supporting PMO or portfolio management functions
• Exposure to project prioritization, business case development, or funding reviews
• Familiarity with professional services or multi-business-unit environments

Core Competencies

• Structured thinking and attention to detail
• Strong communication and stakeholder management
• Ability to manage multiple requests simultaneously
• Comfort operating in ambiguous, evolving processes
• Basic understanding of project financials and risk concepts